PRESENT: Pete Masters; Jonty Garlick; Gerry Dance; Lisa Rowland; Thomas Schwarz; Richard Balm.

APOLOGIES: John Taylor; Bruce Jefferies

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 20 April 2005 were a true and correct record.  Accepted by Gerry/Thomas

MATTERS ARISING:

1.       Newsletter  Lisa has prepared for committee to check and then will be sent out in next day or so 

2.       Road Safety Campaign   - completed  

3.       Sponsorship page on website - now on website (see website subcommittee report) 

4.       Rotary Club alternate funding opportunities  - (see funding subcommittee) 

5.       Constitution changes   - Alan has advised that we can do the changes at the next AGM. 

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       21 April 2005 - CAN - copies of Chainlinks April-May

2.       16 May 2005 - re servicing the Brushcutter

Outgoing:

1.       3 May 2005 - Neighbourhood Reserve Management Plan submission.

Accepted by Gerry/Richard

TREASURERS REPORT: Account Balance $10,360.26 (not including outstanding/new accounts and monies to be banked).

Accounts for approval:

1.       Lake Hire approx. $300.00

2.       Pete McFarlane $1,000.00

3.       Pipe Transport $250.00

4.       TDC - Road Safety Campaign final ads $1,801.58

TDC refunded $530.00 being an overpayment re the Road Safety Campaign. 

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lisa prepared newsletter for viewing at meeting.  Committee okayed it and following a few minor amendments Lisa will email to Thomas for distributing to members.  

Website/Membership:

1.       Thomas has added a ‘Sponsors and Supporters’ webpage and now needs a list and logos of these groups.  Committee to forward these to Thomas. 

TDC Cycle Strategy Team

1.       The draft Cycling and Walking document in now in review before going out to public for submission.  Currently horses may be included in this document but Gerry is pushing for it not to happen.

2.       Lions Walk now has appropriate signage with ‘share with care’ message.  Further chicanes have been put back in blind/narrow spots for safety.

3.       If we get the okay to open up some of the gully systems around town Bike Taupo will need Cycle Strategy Team/TDC buy-in regarding future maintenance.

Submissions:

1.       Lisa prepared and sent in a submission re the Neighbourhood Reserve Management Plan. 

2.       Gerry to diary the 10 year District Plan submission stage and let Lisa know of this.  Should be around Christmas.   

Funding:

1.       Richard requested resolution by committee to apply for pub charity funding.  Resolution was given to apply for funding for track maintenance.

2.       Taupo Mountain Bike Club continues to fully support Bike Taupo�s efforts and will donate future race profits to us for track building etc.

3.       GroundEffect has kindly sponsored us with three boxes of seconds clothing for selling to our members.  The committee has decided to sell it at 60% of retail value as a fund raiser.  Should hopefully make about $2,000.

4.       Lisa has prepared and sent three project proposals for Rotary�s consideration.  These were emailed to Mike Langley and Guy Beange. 

Maintenance:

1.       Craig has now finished his stint and first year.  They are now reviewing for next year.

2.       Gerry to prepare a report for Council as part of six monthly report per agreement.

3.       Rotary Ride will continue to be changed to keep improving it.

•          The northern end of the track now has matting over the slippery clay. 

•          Barry Shepherd, Dave Brett and Pete Masters have physically looked at the change to hill past the ladder bridge out to a bluff towards the river - making gradient better and cutting out the matting part of hill.  Better views too.

•          Looking at changing ‘Bangers Corner’ as it�s still dangerous. 

•          They�ve investigated a new downhill through the gully behind Owen Delaney Park which would be a one-way track to separate uphill and downhill traffic - safer.  This will not happen for a while.

•          Also looking at extending track through the young pine trees on Landcorp land - make it more meandering and interesting.

4.     Western bypass needs pumice loaded on to soak up boggy bits.  Working B scheduled for 11 June and will be mentioned in newsletter.

Wairakei Forest Mountain Bike System

1.       Use at Wairakei is increasing with a bigger variety of age groups including whole families. 

2.       The coaster is a new track down from Tank Stand and cost around $1400 for 1.5km of track. 

3.       The team is still trying to think of ways to encourage people to come along to working Bs.  They are finding it�s definitely better to pay those needed for the big stuff.  Possibility of a donation system. 

4.       Bike Taupo in conjunction with Mountain Bike Club are having a team�s race on 5 June and a 18 or 30km race on 10 July.   

5.       Laurence from Groundeffect is coming up on 9 June to officially cut the ribbon on the Groundeffect Grinder track. 

6.       The ‘7 wise men’ subcommittee will meet soon to discuss winter plan.  They�ll keep Bike Taupo committee informed of outcomes. 

7.       Been given two culverts for tunnel use.  One has gone in last weekend (great turn out of members for working b enabled this to be a quick job) from car park to start corkscrew tracks.  Other one will go in under the horse trek road to tank stand.  These tunnels will eliminate horse/bike conflict and will also open up bigger racing opportunities.  Hope to have second tunnel in by the 10 July race. 

8.       Hopefully, there will be a new track shortly that will go from Helistar to Wairakei Forest without the need to cross State Highway One. 

Whakaipo Bay to Kinloch Track

1.       Still some minor delays with consent.  Once this is done (3 months) and okay is given we�ll be able to start track. 

2.       Mike Langley of Rotary Club is due to retire as president of the Club and has offered his services regarding treasury for the Whakaipo Bay to Kinloch Track. 

3.       On Wednesday 14 June a few of ‘the boys’ will be heading to the Hamilton Field Days to investigate digger purchasing. 

GENERAL BUSINESS:

Scott Lee of Destination Lake Taupo (DLT) presentation:

1.       Scott Lee spoke to meeting at 7pm.  DLT would like to help Bike Taupo and groups like ourselves in promoting their product.

2.       Aim is to try and get an increase in visitors to Taupo to experience the Taupo theme of adventure, mountain biking, volcanos, the lake etc.

3.       Ways in which he can help is to inject money into hosting journalists (showing them a good time) so they�ll write about us as a great place to come; promote mountain biking by mailing out to all mountain bike clubs in the country; assisting in promotion of events to increase numbers; on their website have a ‘hot button’ labelled mountain biking; finding sponsors for signage etc.

4.       they want to try and get Wellington and Auckland to come here and not to Rotorua; by promoting package deals etc.

5.       Pete Masters on behalf of the committee stressed what Bike Taupo is all about.  We are not in the business of ‘tourism’.  We are a small advocacy group that get off their butts and do something for the locals.   It�s great that tourists get that same benefit but we have to be careful the tourism side doesn�t outgrow the development of cycle facilities.  We only do things when we get funding to do it.  Also have to be careful with sponsorship conflict.  Further there is a limit to participants in races at Wairakei Forest so these cannot be allowed to grow like Event Promotion events etc.

6.       There is definitely a place for help from DLT and the committee needs to now go away and brainstorm with this.

7.       Scott Lee agreed and said he would like to know what it is we want to happen/product, how much money we need, criteria and what DLT can do and cannot do. 

8.       It�s easy at the moment being small and chugging away for the locals, there are no liabilities.

9.       Scott said they can look at sponsorship of facilities (bike wash down), and write proposals.

10.    When Kinloch to Whakaipo Bay is opened DLT can assist with pushing a huge launch,

11.    Bike Taupo committee will meet in a week to brainstorm and then arrange another meeting with Scott in two weeks to go through the outcomes.

Meeting closed 8:50pm 

NEXT MEETINGS:

•          Wed 8 June 2005- DLT brainstorming 7pm 

•          Mon 13 June 2005 - Scott Lee/outcomes (not confirmed) 7pm 

•          Wed 13 July 2005 

OK Computer Board Room, The White House, Paora Hape Street  (or such other venue as advised)