PRESENT: Pete Masters; Jonty Garlick; Gerry Dance; Lisa Rowland; Thomas Schwarz; Richard Balm, John Taylor; Bruce Jefferies 

APOLOGIES: NIL

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 1 June 2005 were a true and correct record.  Accepted by Gerry/Pete

MATTERS ARISING:

1.       Email Newsletter  done 

2.       Sponsors and supporters logos to Thomas - ongoing 

3.       Maintenance Report  to Council - ongoing  

4.       DLT follow-up    - Gerry followed up with Scott Lee.  Nothing to report so far.  Should have some idea on DLT�s actions next month. 

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       Copies of Chainlinks June/July 2005

2.       15 June 2005 - TDC generic letter re end of financial year

3.       1 July 2005 - Le Pine & Co - enclosing disbursement account for incorporation

4.       11 July 2005 TDC - Tongariro Doman draft reserve management plan.

Outgoing:

1.       9 June 2005 - Contact Energy - thank you for pipe

2.       9 June 2005 - Kernohan - thank you for digger use

3.       13 July 2005 - Tongariro Conservation Board - re draft management plan for Tongariro National Park and General Policy for National Parks.

4.       13 July 2005 - Ground Effect - thank you to Laurence Mote

5.       13 July 2005 - Humes Pipes - thank you for pipe

6.       15 July 2005 - Le Quesne - thank you for arranging for pipe from Humes.

7.       15 July 2005 - Shades Trucking - thank you for pipe transportation.

Accepted by Richard/Thomas

CHAIRMAN�S REPORT:

Pete advised that the working B�s are attracting awesome numbers with 50 to the last one which finalised clearing the tunnel under the highway.  Rotary Ride is being changed and improved at a rapid pace thanks to a few voluntary hard workers.  Someone has asked if they can make some changes to Col�s Killer and they�ve been put onto the Track Crew.  There�s tonnes of enthusiasm out there and its growing.

TREASURERS REPORT: Account Balance $9,555.05 (not including outstanding/new accounts and monies to be banked). Kinloch Track account $1,640.00.

Accounts for approval:

1.       McFarlane $295.31

2.       Wairakei $1,186.25

3.       Ground Works - $281.25

4.       John Taylor - grubbers $39.95

5.       Pete Masters - bridges/signs $56.33

Fundraising re Ground Effect gear $1,800.00 with $250.50 to come. 

Accepted:  Lisa/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Ground Effect Grinder opening went well 

2.       Still considering a 1000 member promotion - involve Taupo Times. Lisa to approach Ross at Corner Shop re perhaps a free bike service as part of it.  

Website/Membership:

1.       Website is working excellently and looks great.  Really interactive - good pictures etc 

2.       Hits show big numbers are visiting the site. 

3.       Thomas is archiving the news regularly. 

TDC Cycle Strategy Team

1.       The draft Cycling and Walking document will go public on 27 September.  Horses are excluded from strategy document.

2.       A levels of service pamphlet has been sent out with a questionnaire on recreation paths and whether the current services are ok.  A majority has come back saying ‘yes more money needs to be spent on these areas’.

Submissions:

1.       Tongariro Conservation - resubmit on 12 September 2005 

2.       Eastern Arterial Route - section near golf course  there will be no room to put 2 tracks so there�ll be a section where all road users will have to share the wide shoulder. The land that will be used for the recreational path adjacent to the arterial will become Council reserve.  Comment for the biking under the arterial route in the Centennial Drive and Broadlands Road areas can be made on 27 September when the cycling and walking strategy document goes to public consultation. 

Funding:

1.       Invoice for $11,000 has been sent to TDC regarding the agreement with them for track maintenance.

2.       Taupo Mountain Bike Club agreement with Bike Taupo states that they will give us 40% of any race profit on the 25 days a year they can race at Wairakei.

3.       Its hopeful that Rotary might be keen to fund one of our suggested projects.  Should hear about this shortly. 

Maintenance:

1.       Pete McFarlane has been employed to fix the Rotary Ride downhill extension

2.       John Taylor is chipping away at the Ladder Bridge extension.

3.       The Owen Delaney area�s new extension is working and well maintained. 

4.       The new entry to Rotary Ride is great but people are still using the old way.  Look at putting boulders over old part.

Wairakei Forest Mountain Bike System

1.       The 7 wise men have a loose plan achieved for maintenance, new tracks and network links. 

2.       The new tunnels are working well, although the carpark tunnels needs realigning to cater for water flow. 

3.       Next step re the track systems is tackling the old Hansel and Gretal area. 

4.       Looking at cattle stops for Karapiti Road to eliminate gates. 

5.       Mountain Bike Club funded the new incline track which cost around $2,000. 

6.       Looking at an 8/4 sign in the carpark advertising the system. We may have funding for signage at Helistar. 

Whakaipo Bay to Kinloch Track

1.       Pete McFarlane and Kevin Loe have started route fining around the bluff area. 

2.       Resource consent is still progressing through Council. 

3.       Some stats include 3 ? hectares of bush to clear and 20,000 cubic metres of dirt. 

4.       DoC has flowen over area and agreed on route track will take. 

5.       Richard has donated a book on track building. 

6.       Relationship with DoC is good (Terry Slee) 

7.       Bruce is the iwi liaison. 

GENERAL BUSINESS:

1.       Prize for 1000^th member :see subcommittee report ‘Website’ above

2.       CAN cycle friendly awards nomination:  Lisa presented the prepared nomination which was accepted by committee.  She will send off by the due date (early September).

3.       Map changes:  Discussion was had over the quality of future printing of maps as a new rerun will shortly be needed incorporating the latest track changes and additions.  .  A lot of people are downloading off the website which is great but perhaps if we kept the cost down more maps would be bought.  If the quality was slightly reduced we could drop the price of maps to public. Pete to investigate.

4.       Sponsorship:  It was identified that we need to start keeping a record of our sponsors and what they�ve sponsored or committed.  A level of sponsorship was discussed ie. Bronze Silver or Gold sponsors.  Lisa is to put together our sponsors portfolio for discussion at next meeting.

5.       Tour de Gullies:  We need to move on a town project and all decided a ride around the gullies in town to see potential for tracks will take place on Sunday 28^th August 2005.

6.       NZ Cycling Conference Palmerston/Wellington:  The organisers are offering to pay airfares on application for anyone interested in attending.  Richard to look at attending and applying.

Meeting closed 9:06pm 

NEXT MEETINGS:

•          Sunday 28^th August - ride round town gully systems.

•          Wed 31^st August 2005 

OK Computer Board Room, The White House, Paora Hape Street  (or such other venue as advised)