PRESENT: Pete Masters; Jonty Garlick; Lisa Rowland; John Taylor; Richard Balm; Mike Langley; Lizzy Gaston

APOLOGIES: Thomas Schwarz

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 12 October 2005 were a true and correct record.  Accepted by Jonty/Lisa

MATTERS ARISING:

1.       1000^th member - ongoing (Thomas to report)

2.       Approach to BMX and Cycle Club re website- ongoing - Mike will also talk to the Cycle Club.

3.       Sponsorship record - ongoing

4.       Council notification - interested parties  - committee received email from Gerry confirming this.

5.       DOCs recreational facilities review. Lisa followed DoC up who have advised it will be out in the next few days due to delays.

6.       MOW re. MOU - W2K  -  Ongoing - Richard working on it.  MOW committee�s budget will be handled by Mike and reported at main committee meetings.

ELECTION OF BIKE TAUPO OFFICERS FOR 2005-2006

•          Treasurer:  John Taylor (self-nomination) seconded by Pete Masters

•          Secretary:  Lisa Rowland  - nominated by Pete Masters seconded by Richard Balm.

Both nominations were accepted by nominees.

Signatories for cheque account remain the same:  John Taylor; Jonty Garlick; Pete Masters.

It was further agreed by committee that Mike Langley would be Treasurer for the W2K project as it was a separate account.

Subcommittee Titles:

Media/Promotion: Jonty and Lizzy

Website/Membership: Thomas

Submissions:  Everyone

Funding/Projects: Everyone

Maintenance: Pete and John

Wairakei Forest Park:  Richard

Town Gullies:  Lisa

W2K - Pete

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       12 October 2005 - TDC re East Taupo Arterial intersection update.

2.       20 October 2005 - Fine Fettle with a donation for $25

3.       25 October 2005 from TDC re gullies

4.       2 November 2005 Tpo Mountain Bike Club - with cheque for $202.50 - race percentage and event fees.

5.       3 November 2005 - Memorandum of Understanding document between Bike Taupo and Taupo District Council re tracks through TDC lands.

1.       8 November 2005 - Kennett Brothers 6^th Edition mountain bike ride book with personalised message.

Outgoing

1.       October - email out to all members notifying them of Special and Annual General Meetings.

2.       1 November 2005 - letter to Strettons - thank you for reviewing accounts etc

3.       8 November 2005 - letter to CAN returning certificate for signing

Accepted by John/Jonty

TREASURERS REPORT:. 

OO Account balance (main) is currently $29,831.69

O1 Account balance (W2K) is currently $1,285.00

Cheques in:

•          Taupo Moana Rotary Club $20,000.00

•          Tpo Mountain Bike Club     $202.50

•          Fine Fettle                             $25.00

Purchases:  Quad Bike $6,300.00 from Huka Honda

Accounts for Approval:

•          Quality Print:                         $413.00

•          Sign On                                 $337.50

•          P McFarlane                         $252.20

•          Go to Wo Marketing             $216.50

Accepted:  Richard/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Safety Shell:  Thomas organised delivery of the 20 Safety Shells for backpacks from Go to Wo Marketing.  He obtained a quote from Taupo Screenprints for putting Bike Taupo on each pack.  $112 inclusive of set up for the whole 20.  The committee agreed to go ahead with screen-printing.  Lizzy will take over this project and will look at giving away a few at the Freewheeling Fun Day this month and Bikewise Week next year and the summer tris.  She will look at approaching schools with a view to them distributing among cycling children.

Website/Membership:

1.       Up to 1019 members. 

2.       Mountain Bike Club page is working well.

3.       Mike has offered to contact the Cycle Club regarding putting a link or their page on Bike Taupo.  He believes they are in the processing of setting up a website.

4.       Mike and Lizzy have been added to the committee group email address and have committee access around the website when they log on.

Submissions:

1.       Horse Strategy - John submitted on our behalf

2.       Draft Walking and Cycling Strategy - Richard and Thomas prepared an automatic submission and sent to all members for them to add their name etc and any additional comments.  All agreed that this is a great way to submit and we�ll look at doing the same for future submissions.

3.       Foreshore Management Plan is due in 5 December - Richard will put together a submission for Bike Taupo and for members to use.

Funding/Projects:

Gullies now has its own subtitle (see below)

Maintenance:

1.       Pete McFarlane is now predominantly doing maintenance works for Bike Taupo due to Craig�s own busy work schedule. 

2.       He�s scrub-barred Redwoods track and had the slashers through the Rotary Ride and started at Wairakei.  Tracks are looking good - normally in spring it�s overgrown.

3.       Pete will purchase a cycle trailer for tools - $320 from Corner Shop.

4.       The volunteers continue to be a great asset to Bike Taupo.  The decision of paying to do the ‘boring’ maintenance and having volunteers doing the cool stuff like track building is working well.

Wairakei Forest Mountain Bike System

1.       Still chugging along great. 

2.       Ramps have been installed over fences to open up the track system into the old Hansel and Gretel block.  Silver windmills have been put on these ramps to discourage horses from attempting an escape.  Apparently the movement and light reflection ensures horses will not approach them.

3.       Getting closer to finding a key sponsor for Wairakei Forest Mountain Bike Park.  The relationship will hopefully be finalised in the next two weeks.

4.       Wairakei Tourist Park is apparently looking at ways of drawing more tourists into the area.

W2K Track

1.       Still waiting for final comments from the iwi of the area.  They have been difficult to track down.  Lizzy said she may be able to help in this area. Things are on hold until this is sorted out.

2.       Pete and Richard are to bring budget back to committee.

Gully Tracks

1.       Titoki Avenue gully track is all go.  Alignment of the track is confirmed.  Lisa has signed the Memorandum of Understanding as seen by the committee by email.  This memorandum will apply to all gullies.  Pete McFarlane will be in there by Monday 14^th November with the digger. 

2.       On Wednesday (yesterday) the Council met again with Lisa, Pete McFarlane and Richard for a walk through the Harvey Street gully.  A track route has been identified and is currently being looked at by Chris Todd (he has storm water issues at the top end of the gully which will need to be avoided when putting any track in).

3.       Lisa and Thomas also attended a Taupo Moana Rotary dinner on Monday.  They reported on the happenings of Bike Taupo, particularly the plans re the gully tracks.

4.       Lisa to prepare letters to Transit regarding possible culverts under State Highway 5 and 1.

GENERAL BUSINESS:

1.       Speed Limits submission:  Committee feels it a good idea to check on progress re the recent submission.  Not heard much to date.  Looks as though Huka Falls Road in particular may only be reduced from Rangatira Park to Reid�s Farm.  Lisa will prepare a letter to Mike Keys (cc the Mayor) reiterating the factors requiring consideration.   These being:  Helistar and Huka Falls are major tourist destinations with Huka attracting some 800,000 visitors per annum.  Many road cyclists and mountain bikers use this road to avoid the main highway.  There is Huka Lodge and a motor camp on this road with many frequenters during the summer - many of these users walk to Huka Falls and there is not a lot of safe access along the roadside and finally DoC close the gates at Huka Falls at 6pm and in the warmer months its not uncommon to see around 15-20 cars parked on the roadside in a 100km zone.

2.       Rotary Ride ownership - Doc have approached us to change the understanding of ownership of Rotary Ride to that similar to what W2K will be. This will include track and bridges.  Apparently it�s too hard for DoC to include.  An agreement will be written up in this regard.  Bike Taupo committee stressed its disappointment with this turn around on DoC�s commitment to the track - it�s not exactly a good example of them working with communities.  Committee decided it would be a good idea to barter for ownership of the Waikato walkway and Aratiatia walkway as well plus $5,000 worth of track matting.  Pete to liaise and barter.

3.       Gun Club land  DoC have agreed we can approach the Gun Club directly regarding re-aligning the track through their leased land.  We are free to remind the Gun Club that by us taking the edge for a track their leased land is less and therefore their rent will be adjusted which may be favourable with the rent review coming up!  Pete will approach Gun Club in person - decided that�s better than a letter.

4.       Wairakei Seven Wise Men - they are duly reappointed for another year�s service.

5.       Action Plan: Richard prepared a draft action plan for 2006.  It was discussed with the committee and a couple of extras added.  Committee will think on it some more and then Richard will present the final Plan by email. 

6.       Broadlands Road Surface - Mike brought up the fact that the road surface is terrible and dangerous due to council continuing to patch up the holes etc.  It would be great to see the whole road to Reporoa widened due to the amount of cycle traffic frequenting it.  All agreed to make it part of the Action Plan 2006 that Council addresses this problem.

7.       Xmas Ride/Bash - Committee agreed to do something similar to last year.  Date will be 18^th December 3pm meeting at Helistar for a ride around Wairakei and then to finish with some drinks and food at Helistar Caf�.  Lisa will look into options at Helistar and then prepare an email invite for sending to all members.

Meeting closed 9:25pm

NEXT MEETING:

•          Thursday 22 December 2006

1/20 Totara Street, Taupo (or such other venue as advised)