PRESENT: Pete Masters; Jonty Garlick; Lisa Rowland; John Taylor; Richard Balm; Mike Langley; Lizzy Gaston

APOLOGIES: Thomas Schwarz

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 12 November 2005 were a true and correct record.  Accepted by John/Richard

MATTERS ARISING:

1.       1000^th member - ongoing (Thomas to report when back from holiday)

2.       Approach to BMX and Cycle Club re website- ongoing - Mike will also talk to the Cycle Club.

3.       Sponsorship record - ongoing (Lisa)

4.       Shell Pack screenprinting.  Lizzy liaised with organisers for freewheeling fun day and supplied a few packs as spot prizes.

5.       Foreshore Management Plan submissions ongoing (Richard)

6.       Cycle Trailer purchase Pete has purchased one through Corner Store

7.       Transit letter re culverts Lisa has done

8.       Speed Limits submission  - letter was sent and reply (see correspondence below)

9.       Rotary Ride ownership agreement etc - An agreement is with Alan Vane for checking and is along the lines of the W2K one.  Will be for 10 years and just tidies things up.

10.    Pursue Gun Club - looks imminent that Gun Club will let us use part of their land for Rotary Ride by end of year- therefore taking it off Patuiwi Block

11.    Finalise Action Plan  - see below

12.    Bike Taupo Christmas Party - organised and was a great success.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       11 November - TDC - Tongariro Domain draft management plan - confirmation of our submission

2.       16 November - TDC invite to talk to hearing for Walking and Cycling Strategy

3.       November - Taupo Moana Rotary - thank you for update and talk at meeting

4.       28 November - Malcolm Flowers with policy summaries and tax invoices

5.       30 November - TDC response to speed limit bylaw and mentioning it goes into public consultation early 2006

6.       1 December - TDC gullies/track excavation  -setting procedures for track cutting etc

7.       6 December - CAF� thank you for donation of SafeTShells for art exhibition

8.       December - CAN advising we have a free years membership due to being a finalist in Cycle Friendly awards.

Outgoing

1.       28 November - TDC - re speed limits bylaws and progress

2.       15 December - Opus re gully culvert on State Highway One

Accepted by Jonty/Richard

TREASURERS REPORT:. 

OO Account balance (main) is currently $18,444.68

O1 Account balance (W2K) is currently $1,285.00

Cheques (donations/income) in:     $2,964.54

Expenses/Payments:                         $14,369.54

Westpac Bank was charging fees to our account  which they shouldn�t be as Bike Taupo is a non-profit organisation.  This has now been rectified.

Expecting a cheque from Event Promotions.  An account rendered has been sent out.  Also expecting in the Road Safety Campaign funding.

Jo Taylor completed a GST return and February is due to go in.

Accepted:  Lisa/Jonty

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Jonty did a slot on the KIS FM sports show with Rob McKnight which went well. He talked about what we�ve been up to and our initiatives.

2.       Mike Watson reporter for the Dominion caught up with John Taylor and interviewed him re mountainbiking in Taupo particularly the Rotary Ride.  John plugged Bike Taupo and its voluntary maintenance.  We�ll keep our eyes open for article and get it on the website.

3.       Look at being involved in a newspaper feature on Bike Wise week

Website/Membership:

1.       Up to 1034 members. 

2.       Thomas away.

Submissions:

1.       The annual plan comes up for submission in March.

Funding/Projects:

1.       Groundeffect has sponsored us another $1000 towards land fees for Rotary Ride

2.       Progressing on a major sponsor for Wairakei Mountainbike park.

3.       We will improve the Waikato walkway by removing structures and fixing tracks so they are rideable.  DoC will maintain bridges and we will do the realignment and vegetation.  We should end up with 2km of track.

Maintenance:

1.       Matting has been placed on the Huka downhill from Helistar Caf�

2.       Looking at realigning the top section of the Huka/Helistar hill to make it easier - because it is a link track for all abilities.

3.       Inwards Goods track has a new uphill (easier) again it�s a link track

4.       The Grade 4 downhills (Buzzard etc) have had pumice and compacting done to take out bad ruts..

Wairakei Forest Mountain Bike System

1.       The new track over the ramps is called ‘The Drone’ - it was built by a Working B!  It�s a circular track and will have some downhills put in the middle.

2.       Looking a reopening the Hansel and Gretal tracks

3.       That whole side will consist of perimeter tracks with a series of downhills in them.

W2K Track

1.       Ongoing Still waiting for final comments from the iwi of the area now the right person has been found. Progress has been made.

Gully Tracks

1.       Harvey Street Gully is over half way finished.

2.       Lisa has prepared a media release for TDC to ok.

3.       State Highway One culvert looks promising as to who will take control of it.  It looks as though Transit will hand over to Council happily.

GENERAL BUSINESS:

1.       Ideas were thrown around regarding Education and Awareness and cycle safety.  Lizzy mentioned banners designed and painted by schools to tie in with a competition.

2.       Another 500 maps have been printed and distributed to usual outlets - in addition; Huka Honda and Top Gear.  Pete has called into these places as well as Raewyn Taylor who has just bought Cycle World.

3.       New signatories for Cheque book will be Pete Masters; John Taylor and Mike Langley.  Jonty will resign as signatory.

4.       Cycling Toolbox Workshop in April 2006 We have notified them as to at least 2 committee members wishing to attend.

Meeting closed 9:08pm

NEXT MEETING:

•          Monday 20 February 2006

1/20 Totara Street, Taupo (or such other venue as advised)