PRESENT: Pete Masters; Lisa Rowland; Thomas Schwarz; Mike Langley;

APOLOGIES: Jonty Garlick; John Taylor, Richard Balm; Lizzy Gaston

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes as amended of 20 February 2006 were a true and correct record.  Accepted by Pete/Thomas

MATTERS ARISING:

1.       Cycle theme flags for lamp posts  - ongoing.

2.       Letter to council re cycle strategy issues  - still to do.  Check with Council especially the green paint issues - can we do it? 

3.       Cycle Toolbox workshop  - Mike has these details and will forward to everyone.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       27 February 2006 - Cheal Consultants - report on Harvey Street gully

2.       2 March 2006 - from TDC re council�s growth management strategy and the public meetings to take place

3.       6 March 2006 - from TDC re draft horse and cycling and walking strategy.  Confirming adoption

4.       10 March 2006 - from TDC re councils growth management strategy and postponement of public meeting to 4 April 2006

5.       27 March 2006 - Top Gear Cycles - re account change of name

6.       29 March 2006 - Cheal Consultants - with Rainbow Point culvert feasibility study

7.       30 March 2006 - from TDC re draft speed limit bylaw - and invitation to make comments by 28 April 2006.

Outgoing: NONE

Accepted by Mike/Thomas

TREASURERS REPORT:. Read report prepared by John in his absence: 

OO Account balance (main) is currently $22,313.76

O1 Account balance (W2K) is currently $1,285.00

Receipts:                                              $514.08

Payments:                                             $4,768.07

Outstanding Debtors:                         $150.00  (Huka Falls Caf� for maps)

Included in the receipts is $27.51 from the IRD as a refund of resident withholding tax wrongfully deducted from interest payments by Westpac Bank.  A long awaited invoice has been received from the Ministry of Economic Development for fees associated with Wairakei forest and payment made.

The  books are currently at Stretton�s for the  bi-monthly return and audit.  It�s estimated that a GST refund of $725.81 is due to us.

   Accepted:  Pete/Lisa

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Jonty and Lizzy absent from meeting.  Newsletter is currently being prepared by Lizzy.

Website/Membership:

1.       Thomas has an OK Computer account to put in for payment.

2.       Pete had a very successful meeting with the Cycle Club - they are keen to create a link like the mountain bike clubs on our website.  Pete told them the success and exposure the mountain bike club has had over summer with increased numbers to races etc.  They agree it�s a good promotion tool.  Thomas will set it up and chase Mike Randell for a blurb on the club.

Submissions:

1.       DoC�s Kaimanawa Plan.  Submissions were heard last week.   DoC still working on issues.  They value their relationship with Bike Taupo.

2.       Lisa is to resend letter to council re speed limits issues as final submission.  We could put it on the website as a mass submission.  Lisa will get info to Thomas to set up one similar to Cycle Strategy submission.

Funding/Projects:

1              1.5 metre campaign - Road Safety signs will now come down.  The new ‘Burst bubble campaign’ is not Bike Taupo.  When they come down we�ll do a count and get a couple of extra made for next season.  We will look at running the ‘increasing cyclists’ ad again mid September.

Maintenance:

1.       Pete McFarlane is working at Wairakei maintaining

Wairakei Forest Mountain Bike System

1.       Received $2,000 from Mountain Bike Club from the Thursday night summer race series (35% of net profit) plus $170.35 for the maintenance fund.

2.       Outback track has been created (in Drone region). 

W2K Track

1.       Ongoing Dean Stebbing of Council is now holding things up.

Gully Tracks

1.       Harvey Street is all go and is expected to be finished in the next couple of weeks.  Once all done a media release will go out advertising a community project to plant some trees.  Council to supply trees.

2.       The reserve that runs between Elizabeth Street and the industrial area has been checked and will be tidied up after Harvey Street. 

3.       Rainbow Point  culvert.  Cheal Consultants have now prepared a proposed plan of the water diversion that needs to be reassured before the culvert can open.  Chris Todd and John Palmer of Environment Waikato are the people that have to be persuaded and they have now commented on the plan.  Lisa to arrange a meeting on site to resolve their concerns.  We need to push that fact that if this culvert cannot be opened then we will be seeking funding to create a brand new one (in the vicinity of $170K).  The reason for the reopening of culvert is a safety one and that fact that a bus goes from Wharewaka and Rainbow Points taking children to Waipahihi School. 

GENERAL BUSINESS:

1.       Pete said the maps are selling fast .  Soon we can do a re-run including the new tracks.

2.       Pete said that there is $427 left in account labelled ‘plant’ and made a motion to move to buy a second bike trailer.  Seconded Mike. All in favour

3.       Steve Ferguson of Crown Lands is happy with how the concession is going.  He thought we were taking over the Waikato Walkway  but we cannot as it is not part of DoC.  Under the concession our zones are our zones and we don�t go outside them.

4.       The Cycle Challenge wants to introduce a mountain bike leg on race day.  Looking at a start at Spa Park through Rotary Ride /tunnel/ Craters including the Outback and ending at the Saleyards.  We are open-minded about this but some thought needs to go into it.  Len Malcolm and Pete will meet with Keith Crate to discuss and come up with a plan.

Meeting closed 8:48pm

NEXT MEETING:

•          Thursday 18 May 2006

1/20 Totara Street, Taupo (or such other venue as advised)