PRESENT: Pete Masters; Lisa Rowland; Thomas Schwarz; Mike Langley; John Taylor; Lizzy Gaston.

APOLOGIES:  none received

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes as amended of 6 April 2006 were a true and correct record.  Accepted by Thomas/Pete

MATTERS ARISING:

1.       Cycle theme flags for lamp posts  - ongoing.

2.       Letter to council re cycle strategy issues  - Lisa to contact Thunes Cloates of Council next week.

3.       Newsletter  Lizzy advised it will be done by end of month.

4.       Cycle Toolbox workshop  - Mike attended and said it was very valuable.  Attendees included, council cycle officers from around the Bay of Plenty.  He picked up a copy of the Rotorua Cycle Strategy document which is good.   Rotorua�s main aim is to be able to bike from the city centre to their mountain bike park.  There was talk on cycle lanes in urban areas.  Problems with current lanes like them disappearing at roundabouts.  Talked about standardising the cycle lane system throughout country.  He also picked up some CDs which cover the whole workshop.  We will look at getting together to view the CD one evening.  Lisa and Mike to arrange.

5.       Speed Limit Issues - Lisa wrote to council with submission and we will appear at the council workshop on 19 June at 10am (this may change) to voice our submission.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       April 2006 - Mountain Bike Club letter with cheques due for summer race series and track completion.

2.       May 2006 - DOC enclosing Agreements for ownership between them and Bike Taupo

3.       15 May 2006 - TDC - acknowledging speed bylaw submission and inviting us to talk to it

May 2006 - Stretton & Co - enclosing IRD GST refund of $949.62

Outgoing:

1.         2 May 2006  - TDC re speed limits by-law - second submission

Accepted by Mike/Lizzy

TREASURERS REPORT: 

OO Account balance (main) is currently $15,484.57

O1 Account balance (W2K) is currently $1,285.00

Petty Cash:  $4.00

Receipts:                                              $3,659.57

Payments:                                             $8,502.46

Outstanding Debtors:                         $2,537.39

Other accounts due in are Road Safety Campaign advertising/signage.

   Accepted:  Lisa/Pete

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lizzy will be able to have the newsletter completed by the end of the month. 

2.       Mike and Lizzy will work on the cycle theme flags for lamp posts.  Rotary may be able to help with funding.

3.       Bikewise community group meeting went well with some good ideas for projects.  Lizzy completed an application for funding for $1,000 labelled ‘alternative cycle routes to town’ which will include promotion of school routes and the new gully systems.

4.       A good article is in the latest Wilderness Magazine.  We think they must have got the information for it off the website. 

Website/Membership:

1.       Cycle Club now has a link/subheading on website.  Their website looks good too and has our link on it

2.       Thomas said he is working on changing our email address again because of spam problems.

Submissions:

1.       We will appear at the next Council workshop to voice our speed limit submission.

Funding/Projects:

1         Murray Fleming will be invoiced for $1,000 for our work at the Rotorua moonride race.  Pete has arranged to give $20 per car for petrol for the guys that helped out on behalf of Bike Taupo.

2         We will be invoicing Council in June/July for the funding due per agreement in sum of $11,000.  GST will also be added to this amount.

3          

Maintenance:

1.       John continues his Rotary Ride maintenance and is going to commence work on changing the one-way downhill near Hot Water Bridge - it�s a little to fast.

2.       There�s around about $78 left in maintenance account.  Need to think about sourcing funding for next year. With the increasing track system we envisage we�ll need around $5,000 to maintain our tracks next year. 

3.       The Contact Energy sponsorship proposal fell through.  Pete will talk to Richard about putting a proposal/presentation to Tenon.

Wairakei Forest Mountain Bike System

1.       The 5^th leg of the Cycle Challenge is all set to go ahead with the track route agreed on.  Entry fee pp will be $70.  6% will go to Wairakei Tourism Board and Bike Taupo will receive $30 pp of that amount (net).

2.       Outback has been completed and signs to go in shortly.

W2K Track

1.       Ongoing Dean Stebbing of Council still holds things up.  Chas has sent an email re agreements etc after speaking to Dean recently but no response from him to date. 

Gully Tracks

1.       Going well.  Harvey Street is completed and the signs are in.  Lisa is now to organise a media release with Council and Rotary (photos) and also advertise a community tree planting.  Council to fund the trees. 

2.       Pete McFarlane is due to start the Elizabeth St reserve which runs from Taharepa Road to Tauhara Road.  Not much to do on this one.

3.       We need to look at a few more potential town off road routes.  Cherry Island area, Huka Falls Road down to river and the one that runs around the Hospital Grounds.

4.       Rainbow Point gully is still being negotiated re where the bund placement will be.  Working on an agreement with Chris Todd (Stormwater guy at Council) as to where it will lie.  Kevin Loe is looking into the history of why the culvert was actually closed.

5.       A big thanks goes out to the following groups and businesses for their help with our mission to date:  Taupo Moana Rotary Club; Taupo District Council; Dave Bramley Builders; Lake Hire; Tenon; Placemakers.

GENERAL BUSINESS:

1.       Tauhara College are running a multisport event next week and omitted to apply to Bike Taupo to use the Rotary ride and the Redwoods (which is part of the Wairakei concession).  Pete has sorted them out now.  We need to remind all organisations that events on public tracks require notification and agreement from land owners.

2.       A Bike Taupo member emailed the committee about a nasty crash in the carpark tunnel.  Apparently a rider dropped into the tunnel off the edge and collided with a rider coming the other way.  New signage will go in warning people to slow down.  They�ll read ‘DANGER SLOW DOWN’

Meeting closed 8:47pm

NEXT MEETING:

•          Thursday 29 June 2006

1/20 Totara Street, Taupo (or such other venue as advised)