PRESENT:; Lisa Rowland; Thomas Schwarz; John Taylor; and Richard Balm (acting Chairperson)

APOLOGIES:  Pete Masters Mike Langley Lizzy Gaston Jonty Garlick

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes as amended of 12 July 2006 were a true and correct record, subject to Lisa having Jess of TDC look over their summary. Accepted by John/Richard

MATTERS ARISING:

1.       Newsletter: Lisa completed this four weeks ago and it was sent out to all members and placed on the website.

2.       Presentation to Tenon re sponsorship - ongoing

3.       Mapara Road Lakeview subdivision resource consent - ongoing.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       July 2006 Oruanui Pony Club - consent to use land for Cycle Challenge mountain bike leg.

2.       19 July 2006 - TDC - Speed Limit Bylaw Review date and time

3.       21 July 2006 - Tpo Mountain Bike Club - Track Maintenance fee/Craters Classic 2006

4.       25 July 2006 - TDC - Final 2004-2014 LTCCP

5.       27 July 2006 - Placemakers Terms of Trade letter

6.       27 July 2006 - DoC - Proposed Bylaw-Whirinaki

7.       28 July 2006 - Environment Waikato - Invite to submit re Lakeview Ventures Ltd Mapara Valley development

8.       4 August 2006 - Tpo Mountain Bike Club  - Event fee and maintenance fee - Teams Race 2006.

Accepted by Richard/Thomas

TREASURERS REPORT: 

OO Account balance (main) is currently $22,941.00 - within that account new track and maintenance accounts are in the red.

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $4.00

Receipts:   $13,821.29 (made up of TDC funding due; Mountain Bike Club event and maintenance fees; map income; GST refund)

Payments: $3,127.09

TDC annual funding grant was received and of the $11,000 plus GST, $6,000 was put into the track maintenance account, the remainder is in the general  trading account.  There appears to be provision in the funding agreement for a grant of $10,000 for maintenance of the W@K track for the 06/07 period but has not been invoiced yet.  John wondered whether it should be.  Richard confirmed that it was only due to us if the track was built.  We will have to renegotiate once track is done.

John has opened an online saver account and transferred $8,000 into it.  The account bears an interest rate of 7% and the funds are available for transfer at any time online only.

   Accepted:  Lisa/Richard

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Lisa confirmed the newsletter went out end of July.

2.       A media release appeared in the Taupo Times re the Harvey Street gully as well as a letter to editor thanking sponsors.

Website/Membership:

1.

Submissions:

1.       Richard is still working on the Lakeview Development submission.  Lisa handed to him the Environment Waikato invitation to submit on same subdivision.

2.       Richard will also send in a submission re the DoC Whirinaki decision.

Funding/Projects:

1                     Richard is working on the pub charity applications for funding

2                     We will look at funding for the track from the sewerage plant to Bungy.  Rotary are funding TDC for a track from the bridge to the boat harbour.

3                     We will receive payment for marshalling at the Day Night Thriller again.

Maintenance:

1.       Some work was required on tracks with all the rain a couple of weeks ago.  Parts of the Rotary Ride were damaged and Pete McFarlane spent around 6 hours with the digger on this track.  Helistar Hill is still a bit dodgy and needs checking. There were slips on the Tunnel Track and Harvey Street gully track - all of which have been fixed.  It was reiterated that it�s great to have funds in the bank to be able to fix these problems straight away.

2.       Committee thought of a great idea for the future.  Have local companies and businesses ‘Adopt a Track’  perhaps it�s an idea for Council to further.  Businesses could fund maintenance of their chosen track and ‘best track’ competitions could be held.

Wairakei Forest Mountain Bike System

1.       Last Saturday a successful working B cut a new track of the Outback towards Young Pines.  The track is named ‘The Slalom’  Signs to shortly go up.  It also includes two new cattle stops.

W2K Track

1.       Still at same stage.   

Gully Tracks

1.       26^th August is a tree planting working B in the Harvey Street gully organised by the council.

2.       Lisa spoke to Pete McFarlane who has met with Chris Todd and Kevin Loe re the Waipahihi Gully.  This should be started towards the end of September.  As Pete is away for a couple of weeks.  Chris is also away but is happy for the work to commence in his absence.  Thomas said it needs to be completed by 14 October for the Treasure Hunt.  Pete McFarlane said there is not a lot to do to create the track so it should  go in pretty quick.

3.       Pete will also be working on Elizabeth Street gully shortly which is around 2 to 3 days work.  Thomas mentioned there�s an aerial that is strung up from a building to another building and it runs across the height (normally above head height), however in the wind and rain it was blown down and Thomas had a nasty battle with it on his bike.  Lisa will mention it to Colin Lunn.

4.       Taupo Moana Rotary Club has invited Bike Taupo to talk to their meeting on 2 October - re update on Gully tracks.  All agreed it is important the Waipahihi track is underway by then.  Lisa and Thomas to attend and speak.

GENERAL BUSINESS:

1.       Treasure Hunt - Caf� has now pulled out since Lizzy is no longer there.  Thomas sought the committee�s acceptance for Bike Taupo to head the event.   The committee agreed it would be ok.  Thomas went over the event and some suggestions were made to make it easier to run.  He was going to check with the Treasure Hunt committee re some changes.  Ie only having the small circuit for the treasure hunt and the longer one which, would involve too many roads and management, becomes a guided tour leaving at a certain time.   Lisa said she is prepared to help Thomas out and will also prepare a media release.

2.       Day Night Thriller event: DoC has invited Bike Taupo to join their marquee at the Day Night Thriller and we have accepted.  Lisa to co-ordinate.  We will be able to sell maps, give away postcards, advertise gully tracks and the Treasure Hunt in October, and advertise Wairakei, Rotary ride and other Huka Falls tracks. Other recent progress.  Think of a simple message encouraging sign up.  Need to check where the banner is.   Bike Taupo will also marshal for the event as usual.

3.       Walking Strategy Meeting:  Lisa attended the walking advocacy group meeting and spoke about Bike Taupo�s beginning and progress to its success to date.  The meeting also elected their first committee.  The talk was well received and Lisa invited the group to contact Bike Taupo any time they needed advice or sounding.

4.       Hub Caf�:  Helistar caf� have changed their name to Hub Caf�.  Thomas will mention to them the cost if they want any mountain bike signage changed to reflect the new name.  It was also suggested they liaise with Council to have a sign advertising their business at the Spa Park.  More people might go riding if they know there is a caf� at the other end!

Meeting closed 8:48pm

NEXT MEETING:

•          Thursday 5 October 2006

1/20 Totara Street, Taupo (or such other venue as advised)