PRESENT: Lisa Rowland; John Taylor; Richard Balm; Pete Masters; Thomas Schwarz

APOLOGIES RECEIVED:  Mike Langley; Jonty Garlick

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 5 October 2006 were a true and correct record, Accepted by Richard/Pete

MATTERS ARISING:

1.       Presentation to Tenon re sponsorship - ongoing

2.       Newsletter:  - all but completed will be ready prior to AGM

3.       Bike Counters: - ongoing.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       6 October 06 - TDC - Taupo District 2050 Variations

2.       12 October 06 - Transit - response re crossing

3.       October 06 - Groundeffect Clothing - enclosing cheque

4.       October 06 - Tpo Mountain Bike Club - with fees for races

5.       October 06 - Malcolm Flowers Insurance copy liability insurance policy

6.       6 November 06 - Top Gear - letter of support of Bike Taupo

7.       7 November 06 - DoC - Conservations Awards 2006

Outgoing:

1.       12 October 06 - thank you letter to Patuiwi

2.       20 October 06  - Environment Waikato - submission re Lakeview Developments

Accepted by John/Richard

TREASURERS REPORT: 

OO Cheque:  $3,431.92  / On-line saver $18,296.32

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $3.90

Receipts:   $2,955.88

Payments: $3659.68

Insurance:  Tools insurance has been cancelled and included the trailers on the quad bike policy.  Also instructed Malcolm Flowers to issue a third party risk policy on the Hiace van which will be approx $100.  Overall our insurance liabilities have been reduced by around $200 per year.  The old tools policy was worthless because the excess was $2,000 so the chances of a successful claim would have been virtually nil.

Audit:  Joanne of Stretton�s is getting on with the audit and will have a report available for the AGM but the certified accounts won�t be ready by then because the person doing them is currently on leave.

TDC Report:  Richard is completing a report for TDC re maintenance funds we receive and our accounts show a total of $32,000 coming from them.  Report is for $11,000 and he needs to know what the balance is for.  John to look into (it will probably be Road Safety Campaign etc).

Gully Funds:  Expecting to receive the final $20,000 from Rotary for the gullies.  Lisa to check with Mike re this.

Safety Campaign:  - Still funds there so we will do a couple more ads and transfer $2,000 to the Gullies account

Treasure Hunt - Gully account paid for screen printing so funds will be transferred from Treasure Hunt account to Gully account to pay it back.

Cycle Challenge   - fees due for use of Spa Park during this event.  John to ring Mike Langley before paying to ensure it hasn�t been paid.

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       NZ Mountain Bike Magazine interviewed locals and biked our off-road tracks for around 6 hours. 

2.       Richard mentioned that perhaps we need more publicity as to who we are and what we do. 

3.       Lisa mentioned she�d like to see our logo on clothing and being worn around.  Perhaps Bike Taupo pays for the set up and then we encourage people to take their own clothes in to have them printed?

4.       Lisa said she�s almost finished the next Newsletter and it will be done before the AGM next week.

Website/Membership:

1.       After Gully event 20-30 new members joined.

2.       Events are a good idea for promotion of Bike Taupo

Submissions:

1.       None.

Funding/Projects:

1.       Barry Shepherd is underway with the three pub charity funding applications.

Maintenance:

1.       Working everywhere at the moment.  End of the Rotary Ride has been tidied up - no more soggy bits.

2.       Pete McFarlane has been spending time in Wairakei spraying

3.       Seems the wear and tear of tracks is better because there are more tracks so the same ones aren�t getting overused.

4.       Redwoods has been pruned increasing visibility.

Wairakei Forest Mountain Bike System

1.       Maintenance under control.

2.       Working on new tracks in the Outback / Young Pines vicinity.  Looking at doing some Grade 4 and 5 ones which is mainly hand cut work.

3.       Slalom will be linked to Young Pines.

W2K Track

1.       Limited Notification given to affected parties which means the wheels are turning again.

Gully Tracks

1.       Crossing on State Highway One near Waipahihi Gully. We received a letter from Transit placing the ball in Council�s court.  Lisa is liaising with Jess from Roading Dept at TDC re this.

2.       Elizabeth Street has been started.

3.       Possibly look at redesigning the track up to Otupai Street from Hawai Street.  Lisa to contact Colin.

Cycle Strategy Report

1.       Meeting with Lisa and Jess Raethel - Assistant Engineer - Roading Works Division (TDC) last week.

2.       Letter from Alan Burkett re crossing on state highway one was discussed.  Jess will contact Alan Burkett and will get back to us on his response.  They are still in support of it happening and will stress this to Alan.

3.       Extension to existing share path up Control Gates Hill to Huka Falls Road was discussed.  Opus has included both Council and Bike Taupo in its design plans.  Both of us recommended to Opus that the path be 2mtrs wide but they are limited in budget so it will probably be 1.4mtrs.  Alignment to be confirmed but we both recommended they keep as far away from State Highway One as practicable and that it links onto Huka Falls Road near the Lakewood Close intersection.  They are doing the work for Transit as a result of both Council and Bike Taupo advocating for it.

4.       Green Paint is still in the pipeline but the area in which it was to be put now requires road surface work and they are not sure when this will happen.  We will keep pushing.

5.       Spa Road Cycle lane.  Still discussion going on but she will keep us posted.

6.       Crown park Cycle facility - upgraded and re-launched last month.  A couple of schools are interested in using it and kids have been seen on the new mini-track.

7.       Asked whether we will be making the Treasure Hunt event an annual thing - possibility.

8.       Community and Recreation  department are continuing to maintain pathways in town,

9.       Shared path through Kurupae Reserve is proposed.  Public consultation to come (possibility end of month) Thunes and Colin of Comm and Rec Department managing this.

GENERAL BUSINESS:

1.       Cycling/Walking in town routes:  Thomas, Pete and Lisa had a meeting prior to this one and have marked on a map all routes needing to be publicised.   Just need to work out how to get hands on a map.  Thomas to approach Council tomorrow.  Need to get it done before holiday season.  Thomas to contact Jackie Gartner (Chairperson of Walk Taupo) re walking routes.

2.       Hub Caf�:  Bruce Lilburn is considering putting a little 200 m cycling track for kids to have fun on (outside the caf�)

3.       TDC Service Contract:  This expires in June 07 we will apply for $15,000 in the future.  Further we have applied to have the Cycle Strategy budget of $9,000 given to us to manage.  Richard is drafting a report for the current funding.  We are sewing the seeds (seeking letters of support) as to the reasons for requiring more funding next round.  We are also looking at presenting our report to Council.

4.       AGM:  Committee members who wish to stand for next year are: John Taylor; Thomas Schwarz; Pete Masters; Lisa Rowland; Richard Balm and Mike Smith.  Geoff Smith has shown an interest in becoming a committee member.  Jonty Garlick has advised he will stand down from the committee next year to due other commitments however he wishes to still remain a large part of Bike Taupo and has offered his service for any suitable tasks. 

5.       Cycle Strategy Team:  Lisa has contacted Jess of Cycle Strategy Team and suggested she give us a report for each meeting.  She will liaise with Jess for each meeting (see above)

Meeting closed 8:57pm

NEXT MEETING:

•          AGM: Wednesday 15 November 2006 at Scenic Cellars 7pm