PRESENT: Lisa Rowland; John Taylor; Richard Balm; Thomas Schwarz; Mike Langley

APOLOGIES RECEIVED:  Pete Masters; Geoff Smith

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 8 November 2006 were a true and correct record, Accepted by John/Mike

MATTERS ARISING:

1.       Presentation to Tenon re sponsorship - ongoing

2.       Gully Funds balance - Mike has put balance of $20,000 on TD pending outcome of crossing at State Highway 5.

3.       Council $32,000 breakdown - John has verified this

4.       Bike Counters: - they have looked into bike counters but there is no way of separating bikes from pedestrians. 

5.       Cycle Challenge Spa Park Fees John has sorted this out also!

6.       Otupai Street Reserve - ongoing

7.       Cycling/Walking maps  - Jim Lewis is preparing the maps which is a great quality one.  A draft will be given on Friday and emailed to everyone.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       16 November 06 - Opus - West Kinloch Arterial Investigation consultation

2.       14 November 06 - Stretton & Co - Annual Financial Statements

Outgoing:

1.       Nil

Accepted by Thomas/Mike

TREASURERS REPORT: 

OO Cheque:  $18,867.02

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $3.90

Receipts:   $2,913.59

Payments: $5,774.81

Gully Treasure Hunt  - There is a surplus under this heading in the account John asked if we need to reallocate this.  Committee agreed to leave for now but it would probably go towards Gully maintenance.

Money received from LTCC was put in the track maintenance account as agreed.

Accepted:  Lisa/Mike

SUBCOMMITTEE REPORTS:

Subcommittee headings for the new committee were discussed and agreed as follows:

1.       Urban/Rural cycle facilities (includes liaison with TDC, gullies etc) - Thomas, Lisa and Mike

2.       Media/Promotion & Website  - Thomas and Lisa with Jonty perhaps

3.       Submissions - Richard

4.       Funding - Barry Shepherd (seconded on)

5.       Maintenance - Pete

6.       Wairakei Forest - Richard

7.       W2K - Pete

8.       CAN Update - Thomas

Geoff was absent from meeting so next meeting we will see where he�d like to fit in.

Media and Promotion:

1.       Newsletter went out

2.       Thank you letter should be done to all sponsors and friends

3.       Christmas ride will leave and finish at Ploughmans Restaurant.  Starting 4:30pm. 

4.       Richard advised that a copy of the Mountain Bike Magazine with the article on Taupo�s biking, went to all councillors.

Submissions:

1.       Richard working on Whakaipo Bay Savana subdivision .

Funding/Projects:

1.       Ongoing re the three pub charity funding applications.

Maintenance:

1.       Maintenance is going well.  Blackberry is under control

2.       The Harvey St gully track need clarification as the floor has been cut not the track.  Have we handed gully over to Council yet?  Lisa will talk to Colin and check out.

Wairakei Forest Mountain Bike System

1.       Good feedback was received on the mountain bike leg for the cycle challenge.  The start will probably change to be in town with all the others for a better atmosphere.

W2K Track

1.       Progressing consent with Environment Waikato.

Gully Tracks

1.       Need to sign off Harvey Street so that Council maintains in future.  A walk through will be arranged in next couple of weeks.

2.       Elizabeth Street is finished.

Cycle Strategy Report

GENERAL BUSINESS:

1.       Doc Paddocks at Five Mile Bay: - Need to find out what�s going to happen to this paddock and may be have the gates changed to make it easier for bikes and buggies.  Currently it�s a style.

2.       CAN Report: Thomas had a very interesting Wellington weekend.  The message was that the time is right for cycling (for good health; climate change; fuel price increase).  There were good workshops and there is a good power point presentation available that could be shown to councillors and other Council workers etc.  He will find out the cost to bring this to Taupo.  CAN are looking at changing their membership drive and have added a ‘friends’ of CAN which is free to join.  It seems Bike Taupo and how we work has impacted on their thoughts .  Bike NZ and CAN seem to be competing which is a shame - its all politics.  Thomas is keen to be the CAN man and will report on happenings to our regular meetings.

3.       Action Plan 2007:  Richard will review 2006 plan and we will discuss at next meeting.

4.       BMX  Club -  are very receptive to having a page on our website.

Meeting closed 8:59pm

NEXT MEETING:

•          24 January 2007 at 7pm