PRESENT: Lisa Rowland; Richard Balm; Thomas Schwarz; Mike Langley

APOLOGIES RECEIVED: Pete Masters; John Taylor

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 7 March 2007 as amended were a true and correct record, Accepted by Thomas/Richard

MATTERS ARISING:

1.       Draft Annual Plan - Richard has sent in a submission to this and awaits confirmation of hearing date.

2.       Action Plan 2007 - ongoing

3.       Bungy track- see Rural/Urban subcommittee below

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   29 March 07 - TDC - Draft 2007/08 Annual Plan

2.                   15 March 07 - Transit - State Highway 1 Pedestrian crossing update

3.                   22 March 07 - Oxfam - confirming access to Wairakei for their event

4.                   26 March 07 - Environment Waikato - Re request for remission of the processing charges for resource consent application       

5.                   March 07 Chainlinks and membership renewal

Outgoing:

1.       13 March 07 - Taupo Moana Rotary Club - update including copy of letter from Minister of Conservation.

Accepted by Thomas/Richard

TREASURERS REPORT: 

OO Cheque:  $

O1 Account balance (W2K) is $1,285.00

Petty Cash:  $

Receipts:   $1,375.36

Payments: $2,329.87

Payments Due: $52.50 (credit to Corner Shop - over payment of account)

Debts due:  $306.18

Life Cycles account is two months overdue.  John has spoken to them but to no avail as yet.  Walk Taupo is also two months overdue.  They are disputing the quantity received, claim to have received ninety maps only nine of which where damaged, so are only going to pay for eighty one.  No payment received as yet.

Accepted:  Lisa/Mike

SUBCOMMITTEE REPORTS:

Urban/Rural Cycle Facilities:

1.       Taupo Moana Rotary Club has funded $5,000 towards upgrade and construction of the track from Sewerage plant to Taupo Bungy.  Forest Managers will contribute a further $500 and Groundeffect Clothing $1,000.  The committee acknowledges these funds and is greatly appreciative of receiving them.  Pete Masters will head the team.  Mike will contact John to arrange for an invoice to be sent to Rotary.

2.       All agreed that we have to tie down Transit to the State Highway One safe crossing.  Its seems that things are too slow and Lisa will contact Jess yet again on this one.

3.       Road safety push in town  - pamphlets are ready to go warning motorists against parking in cycle lanes.  We will look at redoing the news release as it was not put in the paper in its entirety.

4.       Cycle Safety Review is coming up.  Lisa has mentioned to Jess that we would like to be on the review panel.

5.       Need to find out the dates for resealing/repainting of Spa Road.  Bob Hopkins mentioned extending the yellow lines.

6.       Road side signage is now down and in storage.

7.       Still keen to do some kind of cartoon.  We will put out a note to all Taupo members - to search for a keen illustrator.

Media Promotion and Website:

1.       Newsletter:  - Lisa to prepare.  Some points to include

•          Road Code rules for cyclists

•          Winter clothing (be safe be seen)

•          Spa Road

•          Mention CAN

•          New tracks at Craters (Richard to write blurb)

•          Spin Classes (good winter training)

•          Road cycling at track

•          Illustrator

2.       Ways of promoting Bike Taupo was discussed.  Lisa mentioned putting us in the paper under sporting fixtures as a contact for cycling queries.  She will look into this

3.       Council are keen to have cycling a part of their monthly column in the Taupo Times.

4.       Thomas reported that he�s looking at putting Bike Taupo into a partnership scheme with CAN which includes re-development of the website.  Its Government funded digital strategy fund which combines all local advocacy groups.    Basically you put in $XX and they will add 50% of what you put in.  All we do is put in 200 hours of volunteer time.  Those hours will be spent updating and giving presentations.

5.       Thomas and Lisa are keen to run the Gullies Treasure Hunt again this year.  It was so successful last year and should be easier to organise having done it before.

Maintenance:

1.       Ticking along.  Kevin Loe is currently measuring tracks.

Wairakei Forest Mountain Bike System

1.       Horses appear to be getting over the bridge cattle stops.  Unfortunately the horse people put a barricade over the front of them to stop the horse getting on it, and a couple of mountain bike riders collided with them.  All has been solved now however.

2.       The Wairakei committee is meeting soon to discuss more new tracks.

Submissions:

1.       Richard has put in for the annual plan.  He reiterated general cycling links in existing areas and future areas.

2.       New Subdivision at Wharewaka (east side of State Highway One)

3.       Cycle Strategy Review

Funding/Projects:

1.       Lisa to prepare a letter for sending with the Rotary invoice.

W2K Track

1.       Ongoing discussions.  It�s progressing nicely.

CAN Update

1.       New Chainlinks letter with a more professional format (hard copy)

2.       Simon Kennett is calling through Taupo in May and Thomas would like to arrange a night for Simon to present  to our committee and members.  Presentation is on History of Cycling In  NZ and cycle advocacy.  All agreed that 10 May would be a good night.  Thomas to arrange and confirm.

GENERAL BUSINESS:

1.       Richard is keen to get a meeting with the new CEO of Council.

2.       Still thinking about getting a Bike Taupo logo on some clothing.

3.       The cycle club is talking with Chris Todd about setting up a junior development training system.

4.       Volunteers are needed to marshal the Cat Eye Moon Ride in Rotorua on 12 May.  Pete McFarlane organising.

Meeting closed 8:55pm

NEXT MEETING:

•          6 June 2007 at 7pm (or such other date as committee chooses)