PRESENT: Lisa Rowland; Richard Balm; Pete Masters,  Pete McFarlane, Thomas Schwarz; Karyn Hutton; Richard Hine

APOLOGIES RECEIVED:  Keith Crate, Mike Langley; Aniek Van Iersel

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  16 December 2008 were a true and correct record, Accepted by Thomas/Pete Masters

MATTERS ARISING:

.

·         2009 Cycle Conference  - Taupo missed out hosting this

·         Cycle Strategy  - Via Strada have been contacted and will be setting dates.

·         Action Plan 2009 – Richard presented his action plan for perusal and acceptance.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.                   Christmas Card from Oxfam NZ

2.                   Christmas Card from Via Strada

3.                   Oxfam Trailwalker memorandum of Understanding for signing

4.                   Mapara Valley Preservation Social Appeal – asking for donation

5.                   23 December 08 – TDC Re Draft 2009-19 LTCCP – Submission period closes 27 February 09

6.                   PGG Wrightson – Calendar for 2009

Outgoing:

1.                   Christmas Cards to Sponsors and Friends

2.                   5 February 2009 – Transpower – re CommunityCare Fund – letter advising application for $25,000 not successful this round.

Accepted by Karyn, Thomas

TREASURERS REPORT:  (to be confirmed by Karyn at next meeting)

OO Non-profit $1,532.03

Term Deposit $30,000.00

Online Saver Account:  $5,226.69

Receipts:   $20,104.59

Payments: $19,304.09

Debtors Due:  $15,364.88  (includes two due from TDC re service contract and W2K service contract)

Accounts payable:  $1,151.47

Other matters

·         Donation was made by Ray Haddon $30.00

·         Maintenance cash flow is good

·         Corner Shop has paid their account after some confusion was cleared.

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Urban Jungle:

1.      Bike Wise Month – Richard H reported that the Spot the Cyclist  campaign is going well.  Go by Bike Day will happen on 25 February.  Bike Taupo has been asked to once assist with setting up cycle racks, a kid’s obstacle course and we will set up our usual Information stand.

2.      Cycle Skills Training – training for school age children for Central Plateau Schools.  A five month challenge with finals at the end of the year as incentives for kids and schools.

3.      Cycle Emblems are due to be repainted

4.      Spa Road Cut-through  Ongoing

5.      Thomas was acknowledged for his great work in keeping on top of these roading/Council issues.

Media Promotion and Website:

1.      Postcards Promotion through CAN – All completed and were handed out at the meeting for distribution.

2.      Features in Weekender Final article sponsored by Tenon will be put in the edition prior to Ironman.  Groundeffect granted use of their article on urban cycling this has been changed slightly to pertain to Taupo.

3.      Letter to Ed – Pete M to remind Jonty about this.

4.      New Website – no progress to date with the CAN network

5.       Our membership – comment made on how it seems large numbers joining per month etc.  Thomas advised this is mostly SPAM and is deleted

Managers Report

·         Wairakei – ongoing maintenance.  Switchbacks are being logged

·         New Grade 6 downhill track called “Budha” near the Corkscrew – but the grade lowers if you do the chicken shoots.

·         A couple of guys have built jumps in the car park for freestyle BMX – Have chatted with them and Bike Taupo will help them rebuild in a different location.

·         Looking at putting in toilet facilities at Craters car park.  Sourcing two tanks.

·         Groundeffect sponsoring $1,000 toward a Info Kiosk for timing purposes - will be a small shelter for those doing timing for races and will be situated in car park near bridge exit.

·         Kinloch to Kawa Kawa track – Transpower turning down application for funding.  A resolution was passed to apply for funding for this track upgrade purpose, to Southern Trust, Lion Foundation, Perry Foundation.  DoC has also applied in house.  Amount required $80K

Submissions:

·         LTCCP  - Richard to co-ordinate submission and will ask to speak to our submission.

Funding/Projects:

·         See above Kawa Kawa track

W2K Track

·         4.2 in on the  new track – approximately 500m to go. 

·         Informal opening to be arranged and the media will be invited to write an article

·         50 stoat traps have been laid

·         Toilet is in place but not yet operating.

GENERAL BUSINESS:

Off Road ½ Marathon on W2K – Keith Crate requested a discussion with the committee regarding the running of a  half marathon event on the W2K track. 

The committee agreed that a policy need to be drafted for any events.

Points for thought include:

·         Running/walking events only (safety issues with cycle races)

·         3 events per year

·         Between certain time periods ie. Easter to Labour weekend

·         Cap the numbers in the race

Richard is to draft up a policy

Donation Box  - Rapid Sensations would like to install a donation box for track maintenance.

Meeting closed 9:10pm

NEXT MEETING:    1 April 2009  – 7:30pm – OK Computer, Totara Mews (or such other place as the committee may choose)