PRESENT: Thomas Schwarz; Pete Masters; Lisa Rowland; Richard Balm; Mike Langley; Aniek Van Iersel; Pete McFarlane, Karyn Hutton; Richard Hine, Keith Crate, Dennis Hancock (first ½ hour)

APOLOGIES RECEIVED

DENNIS HANCOCK – OPUS – Dennis spoke to the committee about Audio-tactile Road Markings commonly known as “rumble-strip” which can be found on roads with a metre shoulder.  It’s designed to sound/vibrate when motorists’ tyres come into contact with it whilst driving on the open road.  Dennis reported it was Land Transports’ intention to put this form of road marking on areas of road with extra width in our district and was seeking Bike Taupo’s input as to objections for it to take place in regard to its danger to cyclists.  Keith said the rumble strip is not too bad – a little uncomfortable for cyclists but it outweighs the importance of keeping drivers alert.  The rumble strip is to be put at the stage on State Highway 5 near Ohaaki and from Mountain Road to Rangataiki.  NZTA is seeking written confirmation from cycling fraternities for those sections of highway.  Mike will pass on communication to the Road Cycling Club for their input and Richard will word an email to Dennis on Bike Taupo’s behalf.  Dennis congratulated Bike Taupo for its work on the W2K track and mentioned he is very pro a continuous circular off-road route from Huka to Aratiatia Dam and back along river left.

Regarding the rumble strip – he is meeting with NZTA next week and would like written communication by then.  Richard thanked Dennis for coming and involving Bike Taupo in this process.

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  1 July 2009 were a true and correct record, Accepted by Richard H/Keith

MATTERS ARISING:

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·         Turangi Group -  Pete M has now talked to a representative from this group – they want to do something under the reservoir which is TDC land.  Pete has sent them some information.  Pete has also been asked to look at the land from Tree Trunk to the Hydro dam on Tongariro as a potential track.

·         Taupo Moana Rotary Club – Committee members attended a dinner with the Rotarians during which the van was presented to Bike Taupo – sign writing and advertising looks great.

·         Website maps – Local distance maps are now on our website and Jim is working on rural maps

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INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       2/7/09  TDC – draft LTCCP re submission.  They have noted our recommendations and thanked Bike Taupo for its support and TDC would like to continue supporting our promotion and development of cycling in Taupo

2.       Youthtown – Dion – requesting our support in a holiday and after school mountainbike programme for children.  His details will be passed on to the Mountainbike Club for their consideration.

Outgoing:

            NIL

Accepted by Keith/Mike

TREASURERS REPORT: 

OO Non-profit $1,074.07

Online Saver Account:  $3,0541.70

Term Deposit: $20,000.00 (due 18/8/09)

Receipts:   $10,436.75

Payments: $18,374.69

Debtors Due:  

Accounts payable:  $680.07

Other matters

·         Received another Paymate donation from Steve Danks o the Kinloch Golf Resort.  Karen to send out an email thanking him and advising money will go towards maintaining cycle facilities.

·         Term Deposit comes up on 18/8/09.  Committee agreed to put $10,000 back on term deposit. 

·         We have one more maintenance payment due from the TDC of $7,500 and we need to start lobbying to renew the payments.  Our kms of tracks have increased and it costs us more to maintain them so we need to look at requesting $20,000.  Richard advised it might take a bit of work to put together a good case for presenting at the council.

·         The Daily Post (Weekender) has admitted to overcharging us with the advertising over summer.  They have given us a credit.  Committee advised that this is no good – we were only allocated $750 in sponsorship for the advertising and therefore the additional funds spent were not there to spend.  Karen to request a refund of the balance.

·         Richard to chase EW and the partial refund for consent fees (W2K)

·         Taupo Moana Rotary has given us a cheque for $15,000 for the van.  We to bank and then write a cheque out to Wings and Wheels for payment.  Karen to check with Jo – Strettons regarding the GST side of things.

Accepted: Lisa/Thomas

SUBCOMMITTEE REPORTS:

Urban Jungle:

1.      Urban Structure Plan  -  Meeting for groups on 24 August.

2.      Cycle Strategy   - Is being put together by Via Strada for Council approval.

3.      ETA Development – Thomas to keep on top of this development via Ron Boyle of TDC (project manager)

Media Promotion and Website:

·         Cycle Friendly Awards – Put forward W2K as “best cycle friendly project” . Talked about  putting forward Cyclemania – for next year.  Lisa and Richard to look at nomination application for W2K – by 19 September 2009.

·         Wairakei Hotel – are keen to become more cycle friendly and be noted as this on the website.  Other motels and accommodation are making noises as wanting the same status.    Thomas is looking at setting up a section on the website for Bike Friendly Accommodation.  Any accommodation wanting such links on our website will need to pass criteria or have “an accreditation” such as payment of an annual fee; sell maps; have a secure bike lockup; wash down facility.  Richard will look at an accommodation policy.

Managers Report

W2K – not much work to do on W2K – quieter time being cooler months.

Wairakei

·         car park – vandalism to the bridge.

·         Tree felling in area may affect craters race.

·         New switchback track is to be named in honour of Debbie Jaine.  Name to be announced.

·         Blocks 11 and 12 – have not heard anything yet regarding our take over.

·         Gums are being logged round old farm land – will be mentioned on our website.

·         Managers to meet with the Horses Bridleways Assn re going through Wairakei over pipeline bridge on State Highway One.

Kinloch

·         Kawa Kawa Bay track realignment commences next week.

·         Whangamata Street track is to go ahead with a 10km loop and a 4-5 km one.

Submissions:

·         Heaphy Track submissions out early September.

·         Urban Structure Plan meeting 24 August 2009

Funding/Projects:

·         Kawa Kawa Bay – may need to apply to DoC for some assistance.

·         May need to start thinking about additional maintenance funding as its perceived an influx in bikers to the area if Rotorua Airport goes Trans-Tasman.  This could put pressure on our tracks.

Cyclemania

·         Debbie Jaine memorial will be available for riders of the Huka Challenge who have suffered a hardship/adversity to get there.

·         Youthtown has confirmed their sponsorship/involvement in Cyclemania.  Now looking at a co-ordinator and combining jobs with school cycling and Youthtown training person.

Accident Register:  NIL

GENERAL BUSINESS:

·         Mizuno ½ Marathon Keith reported 420 people registered to date and they are expecting that to double by the race date.  Start is to be on Kenrig Road through Bo-Jum Dell and will finish at the Kinloch community hall.  Bike Taupo is to take charge of marshalling (5 people required); evacuation; signage – km markers; communications between marshalls; toilet paper.

·         Saturday afternoon (2pm) social rides have already commenced.  Encourages new cyclists to get started with road-cycling – no bike required.

Meeting closed 9:11pm

NEXT MEETING:    29 September 2009 – 7:00pm – Plateau Bar (or such other date or place as the committee may choose) Meeting room has been pre-booked