PRESENT: Lisa Rowland; Richard Balm; Pete McFarlane, Karyn Hutton; Richard Hine, Keith Crate, Phil Rielly (first ½ hour)

APOLOGIES RECEIVED:  Pete Masters, Thomas Schwarz, Mike Langley, Aniek Van Iersel

BMX CLUB:  Phil Rielly from the BMX Club gave a well prepared presentation to the committee.  It gave a run down on what the BMX Club is all about.  Their aim is to support riders of all ages and promote the sport at competition level and social level.  They currently have around 80 members and showed a pie graph of age groups.  The largest numbers are primary school age.  Once children get to 14 and above there is a large drop off in numbers.  The Club would like eventually upgrade and provide better facilities as they’ve identified this should encourage teenagers to keep riding and develop the more potential riders.  The club has around 7 kids going to the Worlds in Adelaide and they were the Top Club in NZ in 2008.  The council have recently agreed to help fund a security fence around their current facility as vandalism is an ongoing problem.    They are pursuing a new venue which will include a top track to attract bigger National races.  Keith Crate has been a catalyst in encouraging the council to consider a spot at OD Park in their future plan.   They are looking forward to developing a good relationship with Bike Taupo and will get their website guy to chat to Thomas about a page on Bike Taupo’s website.  The committee thanked Phil very much for his extremely formative enjoyable presentation and echoed the pleasure in developing future relations with their club.

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of  13 May 2009 were a true and correct record, Accepted by Richard B/Karyn

MATTERS ARISING:

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·         Alan Vane  - He’s on the mend!

·         Turangi Group -  Richard met with them and passed on good advice.

·         Mizuno Half Marathon – It’s been agreed that Bike Taupo will receive $10 per head per participant which will go towards track maintenance.  We will also do marshalling for the event.

·         National Cycle Way -  It was confirmed that this will go ahead and will be more like a series of riding tracks linking areas called “Great Rides”.  $50million has been granted by Govt over 3 years.  Quick projects will be looked at first which will create impact including DoC projects.  Next stage is publicity and planning.  Richard has put in a tender to the Advisory Board in his name as Bike Taupo has declared it a conflict of interest to be involved.  Taupo and Rotorua Mayors are working together to promote a central plateau branding called “Central Park” and will encompass Whakatane to Ruapehu.  Keith advised that there will be huge national support and even the Rotary Clubs of NZ may be united and involved.

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       Van Registration

2.       CAN Annual Report 2008/2009

3.       Groundeffect brochure

4.       Wildside Ride information (race in Australia).

Outgoing:

            NIL

Accepted by Keith/Richard H

TREASURERS REPORT: 

OO Non-profit $9,012.01

Online Saver Account:  $36.16

Term Deposit: $20,000.00

Receipts:   $26,684.23

Payments: $18,034.09

Debtors Due:  $1,200.00

Accounts payable:  $557.37

Other matters

·         Karyn had a query about the Groundeffect Slush Fund and Richard B is to check with Pete M how we go about applying for funds to cover the Shelter at Craters.

·         Richard H said if we ever need to break any funds on term deposit, Karyn should go direct to him.

·         Keith advised that Cottage Caf� have taken 20 W2K maps and need invoicing for them.

·         Weekender accounts for the summer ads – Karyn has queried the cost after Lisa advised they should have been only invoiced for 3 at $700.  We have in fact paid a lot more and Loren of the Weekender is looking into this.

Accepted:  Richard B/ Lisa

SUBCOMMITTEE REPORTS:

Urban Jungle:

1.      Tamati’s Tiki Tour -  Thomas, Keith and other commuters appeared on the Breakfast TV show during Tamati’s weather slot.  He was promoting all alternative sustainable forms of transport other than cars.  Thomas got a good plug for Bike Taupo and its support of pushing cycling as a means to get to work and school.

2.      Commuting / Cyclemania  -Richard H reported that there will be a launch of summer cycling and community in the Cyclemania week.

Media Promotion and Website:

·         Liane Fraser – Richard has yet to talk to Liane re a newsletter.

·         Road Cycle Loops  - Keith and Jim Lewis are working on a new map including road cycle loops for training rides.  This will be available on Bike Taupo website as a download when completed.

Managers Report

W2K

·         Caught 20 rats and 2 stoats – a running tally is viewable on the website.

·         Some user stats:  over 4 days 5.7 people per day recorded (winter) however over Queens Birthday Weekend they recorded 135 people over a day between 9am and 3pm.

Wairakei

·         New grading signs are in. 

·         Areas 11 and 12 are not yet signed off

·         Outback realignment has been finished and looks great

·         Drone is now closed

·         Brendan and Carwen are co-ordinating working Bs for new tracks in the old Switchback/3-Stage area.

·         Some user stats:  over 15 days 18.1 people per day recorded

·         Logging is taking place around the Craters of the Moon carpark  - all announced pretty quickly and quite concerning as the loggers plan to take logs over Tank Stand/incline tracks to get to Karapiti Road.  Pete Mc talking to them.

KawaKawa Bay Track –

·         Looking at an August start on realignment and upgrading

Submissions:

·         NIL

Funding/Projects:

·         Taupo Moana Rotary has indicated that they may be able to contribute $15K towards Bike Taupo’s new van. It will be signwritten with the Rotary Club and Bike Taupo.

Cyclemania

·         Looking at sponsors being Sport Waikato, Cycle Challenge Trust, Bike Taupo and TDC.  Hopefully Youthtown will grant funding and then they will be the presenting sponsor.

Accident Register:  NIL

GENERAL BUSINESS:

·         Keith has prepared an informative Compendium of Cycling in Taupo and presented the committee with a copy.  It shows the type of cycling user its current activities, its plans and its dreams.  Types include road, commuters/urban, recreational, MTB, track, competitive, BMX, events, trials, multisports, indoor spinning, tourists, Cyclemania, skills, etc.

·         Some of the committee met with Doug Gartner prior to this meeting at 6pm to discuss a project he is working on. Doug requested a “brainstorming” session with Bike Taupo for a couple of hours and we will now Meet at 6pm on Tuesday 14 July 2009 at Plateau.  – The Plateau meeting room has been booked.

·         It was decided to move our committee meeting day to a Tuesday (instead of a Wednesday).  This will make it easier for Keith to attend.

Meeting closed 8:56pm

NEXT MEETING:    New meeting day of Tuesdays (to avoid Cycle Challenge meeting clashes) 

11 August 2009  – 7:00pm – Plateau Bar (or such other date or place as the committee may choose) Meeting room has been pre-booked!