TAUPO EVENTS CENTRE
Clubrooms
7:30PM

PRESENT: Gerry Dance; Lisa Rowland; Else Tutert; Pete Masters; Neville Peach; Thomas Schwarz; Jonathan Garlick; Rose Blakely

APOLOGIES
RECEIVED: Peter Marshall

PURPOSE OF MEETING WAS TO FORMALISE THE BIKE TAUPO ADVOCACY GROUP

1. Expectations of the Group
All present agreed that we now need to separate the group from Taupo District Council. A separate advocacy group will benefit the community greatly and will provide strength from membership numbers when submitting to council.

2. Committee members/title
A committee will be formed and it was agreed that a maximum of 7 people be on that committee including Chairperson, Secretary and future provision for a Treasurer.

3. Election of Committee
Chairperson Lisa Rowland nominated Pete Masters (who accepted) seconded by Jonathan Garlick. No other nominations were received.
Secretary Neville Peach nominated Lisa Rowland (who accepted) seconded by Pete Masters. No other nominations were received.
Balance Committee All those present stressed an interested in being on the committee. No communications regarding election onto the committee were received, prior to the meeting, from those not present.

It was discussed that all those in the committee have some form of expertise to offer the advocacy group. It was also noted that all others in the group can offer assistance to these expertise roles. These were loosely identified and the Committee is :

Pete Masters (Chairperson)
Lisa Rowland (Secretary)
Neville Peach (submissions advocate)
Jonathan Garlick (media / advertising)
Thomas Schwarz (technical - web / database)
Gerry Dance (administration / TDC insight)
Else Tutert (administration / TDC insight)

Rose Blakely arrived at the meeting and although she did not want to be part of the committee she would like to be a member of Bike Taupo and offered her services for jobs within Bike Taupo that the committee chooses to co-opt.

4. Constitution
The new committee then went through the draft Constitution provided by CANZ and amended it to suit the group. This is attached to the minutes for further checking and thoughts. It will be finalised at the next meeting. Pete Masters advised that Alan Vane (a local lawyer and also a bike advocate) would be pleased to assist in checking and having the constitution officially completed.

5. General Business

Spa/Huka cycle track funding
Gerry reported that himself, Else and Pete attended a Taupo Moana Rotary Club meeting on 14 October. A proposal was given to encourage the Rotary Club to assist the funding of the track�s structure. It was well received although the Club had some queries the team could not answer at this stage. There needs to be a clear indication of the ‘sense and $$’ and what�s in it for Taupo community. Its believed there is an advantage to Taupo be it indirect. We now need to get information together on numbers and $$ and package it right. Throwing biking to people who don�t bike.