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BIKE TAUPO INC.
MINUTES OF MEETING – 16 February 2010, 7:00 PM
AT PLATEAU
TUWHARETOA STREET, TAUPO
PRESENT: Richard Balm, Karyn Hutton Thomas Schwarz, Pete Masters, Pete McFarlane Richard Hine, Lisa Rowland, Mike Langley; Cath Oldfield, Keith Crate, Aniek Van Iersel, Shorty Hughes. (Jed Mildon and Joe Simpson – Guest speakers and Carwen May (Tpo Mountain Bike Club) for first 30 mins)
APOLOGIES: NIL
Guest Speaker: Jed Mildon and Joe Simpson – From Freestyle BMX Club – membership of around 20 people. Jed and Joe are seeking support from Bike Taupo in their endeavours to build a Dirt Jump/Pump Park. Such a park would be along the lines of those seen in other areas around New Zealand and the World. They showed clips on a slideshow of examples of these parks. Dirt jumps are necessary in the world of freestyle BMX as allow better training, timing and control of jumps (concrete is hard and fast and hurts bad when you go down). The other benefit of such a Park is that other bikes benefit using it. A lot of parks have areas for mountain bikes and racing BMX to practise their skills. Jed mentioned that the sport is growing in popularity with around 20 riders in their club now (started with around 3 a few years ago).
Bike Taupo confirmed its support for such a project and gave Jed some tips on where to go from here - Including scouting for appropriate and suitable locations. Carwen May said the Taupo Mountain Bike Club had received funding from Pak ‘n Save and were considering building a Pump Track with this funding. It seems sensible to join the projects and he offered to scout with Jed for a suitable location. Shorty will join them. Therefore Bike Taupo has suggested Jed : find perhaps three locations; put together a brief report on who will control it, facilities needed to run it, Health and Safety (ie. Lockable??) and a budget. They will come back to our next meeting in six weeks with this plan.
It would then be appropriate to approach perhaps Councillor Bernard and Alison Rawley of the TDC with the backing of Bike Taupo, BMX Club, Taupo Mountain Bike Club with their plan to build the Park.
CONFIRMATION OF PREVIOUS MINUTES
As the previous meeting did not have a quorum present, the minutes cannot be confirmed therefore notes from the previous meeting were distributed with this Agenda and will be covered during this meeting.
MATTERS ARISING
- Bicycle Dream movie – have not heard back yet
- Memorial seat on W2K – Aniek has yet to respond to people
- Cafes on Website – ongoing
- Bike Ride maps Lisa and Aniek working on this and will report in “Urban Jungle”
- Map Price increase – Pete M has spoken to Avanti Shop and Info Centre who both say yes to increasing maps to $3 (with signage stating $1.50 goes back to Bike Taupo for Track Maintenance). This will be in place for the next run of maps.
- Cycling Film Festival - Thomas reported Taupo will not get this now – it’s gone to a larger city.
- Arty Bike Rack – Aniek said Sport Waikato still keen to get this up. Pete M to email Aniek a copy of the bike rack we have had on file for ages. Appropriate location for it would be outside Westpac Bank. Pete seems to recall getting a price for making it and it being around $500. Aniek said they have around $400 to put towards it.
CORRESPONDENCE REPORT:
TREASURERS REPORT
For date period 15 December 2009 to 16 February 2010
OO Non-profit $3,055.44
Online Saver Account: $7,869.54
Term Deposit: $10,306.48
Receipts: $19,429.38
Payments: $22,413.95
Debtors Due total: 17,962.50
Accounts payable total for approval: $2,023.33 (Committee approved these accounts)
Other matters:
· Cycle Challenge concession fees received for November 2009 should go on Term Deposit
· Next term deposit is due and currently its 4.6% for 95 days. Karyn and Pete to check what accounts are coming up as to how much will go back on TD. Needs to go back on TD tomorrow.
· Karyn is now paying most account on-line - once they have been approved at each committee meeting.
· Need to sort out signing authorities and have three registered with Westpac. Richard H to check who is currently “signatories” - it will be Thomas, Karyn and Lisa.
Treasurers Report Accepted: Richard B/Lisa
SUB-COMMITTEE REPORTS
Urban Jungle
· BikeWise Family Night at the Events Centre was a good success. The ride was perfect in length and ability – though Pete M commented on the amount of people (adults included) who were unfamiliar with changing gears, riding on dirt etc. Cath is going to look into doing a regular fun family ride – perhaps monthly. Bike Taupo would support and help with this project.
· Spot the Cyclist going well. Aniek on duty this week. Photos and reports have appeared regularly in paper.
· Mayoral Challenge and breakfast is on this Wednesday. Lots of spot prizes, the ride around the boat harbour and Jed Mildon will be doing his big jumps on the portable ramps. Richard mentioned how impressed he’s been with the input from TDC and the professional advertising. (in particular Christine and Claire)
· Cycle Maps are almost complete. Lisa and Aniek to email wording out to committee for their comment and return by the weekend. (They will present final draft to Christine Hutchinson next Monday).
· Lisa reported her and Aniek are currently reviewing the 1.5m signage with Christine Hutchinson. Perhaps we look at changing locations or having the changeable during the cycling season.
· Claire Sharland has reported that NZTA is putting $7million into cycling and model communities and she has applied for Taupo to be one of those model communities.
Wairakei (7 wise men and 1 wise woman)
· Shorty reported they met last night.
· Discussion held re the Pump Track
· The paintball track will be closed for 60 days from end February for logging. Forest Managers are the contractors.
· Chris from Contact built the Kegress track which will become part of the Huka Challenge and be the first track in the second leg of the new “relay” part of the Challenge. The subcommittee is a little worried that it not to the standard required and will be contacting Christ regarding this. Changes may need to be made to bring it up to the correct standard.
· Debs Track has been tidied up
· New downhill track discussed from Lazy Sunday. But it may be better to make it an uphill linking to Retro
· Slalom to be realigned
· The shelter in car park has been okayed to continue work on
· Looking at putting loops and times on signage - discussions on how
Lake Track
· Funding of $50,000 for Feasibility Study has been approved by Ministry of Tourism. We were 15 of 50 odd applications to get approval.
· The following resolutions to be accepted by committee: Bike Taupo hereby resolves that:
- A subcommittee will be formed to manage the Lake Track business, with Mike Langley from the Bike Taupo committee to be our representative along with
· Alan Vane
· Peter McFarlane
· Peter Masters
· Peter Devlin (DoC representative)
· Terry Slee (DoC representative)
· Rowan Sapsford (Taupo District Council representative)
- Thomas Schwarz as Chairperson will sign the Agreement for Funding of Feasibility Study which approves funding of $50,000.
- The subcommittee carries out the feasibility study and hands all accounts in relation thereto.
These resolutions were moved by Thomas Schwarz and seconded by Richard Balm - all were in favour.
· Feasibility Study needs to be completed and presented to Ministry of Tourism by 31 May 2010.
· Peter Devlin and Dave Connelly of DoC are preparing a press release for the Lake Track to date on behalf of Bike Taupo.
· Thomas has set up a website “Lake Track.co.nz” which will allow people to review progress.
Media, Promotion and Website
· Richard has completed the first “Pedal Talk” newsletter which is great! He’s planning on it being monthly.
· The newsletter will be emailed to members as a link.
Managers Report
· Pete and Bernard and Grant from DoC had meeting with Monday Walkers as they issued a complaint about cyclist behaviour (fast cycling) on the Kawa Kawa Bay track. Was a good meeting which opened lines of communication with the walkers. We got the point across. Perhaps they need to put a sign up say that walkers are on the track to warn others. Pete will mention etiquette to mountain bikers before the next Thursday night race.
· There’s are new/old bike on display at the tunnel track entrance
· Maintenance continues on Rotary Ride
· Having their quarterly meeting with Steve Ferguson of Ministry of Tourism.
· Wairakei Resort track is being well used
· Wairakei Resort has advised in the Mountain Bike – an accommodation package.
· Mores signs will and are appearing in and around Wairakei.
Cyclemania
· Keith has issued another compendium of cycling yet again proving the amount of cycle related activities in the Taupo district.
· Keith attended a branding meeting “think fresh” and it was acknowledged that cycling is a big thing in Taupo. Possibilities were mentioned such as bike sculptures at the entrances to Taupo – reflecting the bike friendly town.
· Liane Fraser did an awesome job for the Cyclemania week
· Wattyl is out as a major sponsor of the Cycle Challenge and it therefore presents an opportunity to re-look “the product” . Serious thoughts about combining Cycle Challenge and Cyclemania into one product. It’s a good package that would expand the Cycle Challenge sideways (as in encompassing a whole week of activities one of which would be the signature activity – The Cycle Challenge” Such a package might attract a bigger better sponsor.
· ETA is opening perhaps by end of September and the Mayor is set on an official opening where cyclists are the first to ride it.
Funding / Projects NIL
Safety / accidents
None reported except for …
The Great Thomas Schwarz fall off Kinloch Bluff - who would have believed this possible …- injury sustained – a sore butt!!!
GENERAL BUSINESS
· Oxfam route through Wairakei will change due to logging
· Richard Hine advised he will be leaving Taupo mid March and therefore put in his official resignation from the Bike Taupo committee. He will be very much missed and his great effort to date is noted.
· Richard Balm advised he has applied to the Ministry of Tourism in his personal capacity to contract to them for project planning on the Cycleways NZ project. If he gets the contact he will need to resign from the Bike Taupo committee as it will become a conflict of interest in respect to the Lake Track as the funding for this falls under the Cycleways NZ project.
· Lisa to talk to Jo at Stretton’s regarding the following:
o Procedure required to confirm resignations from committee and replacing those gaps with already seconded members that currently attend meetings (ie. Cath and Shorty)
o What officially needs to happen with the meeting minutes of 2 February where there was not a quorum present.
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Actions February
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Name
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Status
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1
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Arty Bike Rack
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Pete/Aniek
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2
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Signatories on Bike Taupo accounts
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Richard H / Karyn
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3
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Cycle Maps for town
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Lisa/Aniek
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4
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1.5m signage review
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Lisa/Aniek
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5
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Discussion with Jo at Stretton's re resignations and procedure for meetings without a quorum
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Lisa
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No
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Actions January
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Name
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Status
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1
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Bicycle Dream movie
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Thomas
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WIP
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2
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Memorial seat on W2K
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Aniek
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3
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Cafes on Website
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Thomas
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WIP
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Meeting closed at 9:29 pm
Next meeting – Tuesday 30 March, 7pm at Plateau
Signed as a true and correct record
________________________________ Date:
Thomas Schwarz (BikeTaupo Chair)
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