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BIKE TAUPO INC.
MINUTES OF MEETING – Tuesday 18 May 2010, 7:00 PM AT offices of
OK Computer, Totara Street, Taupo
PRESENT: Karyn Hutton, Thomas Schwarz, , Pete McFarlane, Mike Langley; Lisa Rowland, Keith Crate, Aniek Van Iersel, Shorty Hughes
APOLOGIES: Pete Masters
CONFIRMATION OF PREVIOUS MINUTES
Minutes of meeting from 30 March 2010 were confirmed as being true and correct. Thomas/Aniek
MATTERS ARISING
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Actions March
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Name
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Status
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1
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Big Brother Big Sister Fundraiser on website
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Thomas
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Done
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2
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Pedal Talk Newsletter
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Shorty/Aniek
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Done – need more for next one
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3
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Joe Simpson and Jed Mildon still to get together for Dirt Jump Park.
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Shorty
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Has been dealt with by TDC and paid by them. Keith to email blurb to Shorty for newsletter
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4
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Cycle Maps for town –Km for each ride to be out on. Change title to 60 Minute Rides. W2K picture not appropriate as not on map.
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Aniek / Lisa
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WIP
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5
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Overdue Invoice from Hub Caf�
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Thomas
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WIP
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6
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Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers
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Thomas
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WIP – Bike Taupo advocates for speed barriers but its more about education.
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Actions February
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Name
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Status
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1
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Arty Bike Rack
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Pete/Aniek
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No go
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2
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Signatories on Bike Taupo accounts
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Thomas
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Done
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3
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1.5m signage review
Aniek had meeting with Christine at TDC. 16 new signs, new material and movable. Lisa to look for locations.
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Lisa/Aniek
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WIP
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4
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Discussion with Jo at Stretton's re resignations and procedure for meetings without a quorum
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Lisa
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Done
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Actions January
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Name
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Status
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1
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Bicycle Dream movie
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Thomas
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No go
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2
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Cafes on Website
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Thomas
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Done
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CORRESPONDENCE REPORT:
Inbox:
· Taupo Moana Rotary Club rejection of application for funding
· Hawaii Bicyling League - invitation to 29th Annual Honolulu Century Ride
· Oxfam – thank you card and pendant
Outbox:
· To Craters of the Moon Trust – thanks re donated boardwalks
Emails/website enquiries:
· Question about W2K and David Halliway – answered by Aniek
· Recommendation for signs on W2K by family Inglis – forwarded to Pete Masters
· Rotary Ride extension through OD Park by Alison Rawly of TDC – sent to Pete and Murray Fleming
Expecting a letter from Leith Rhind of DoC re pine trees felled mistakenly.
Correspondence accepted Lisa/Shorty
TREASURERS REPORT:
Transactions since last meeting
Payments $29,180.02
Receipts 24,387.17
Bank Balances
OO Non-profit $489.51
Online Saver Account: $2,741.33
Lake Track 01: $301.55
Term Deposit 100 days: $10,395.43 - due to come off next week
Debtors Due total: 12,705.18.
Accounts payable total for approval: $95.63 (Committee approved these accounts)
Treasurers Report Accepted: Thomas/Mike
SUB-COMMITTEE REPORTS
Keith Crate Report
Cyclemania: Has been renamed to “Bike Taupo Festival of Cycling” and a separate Trust has been set up to run it called “Lake Taupo Festival of Cycling Trust”. Trustees are: Keith Crate; Jim Clelland, Gerry Dance, Morris Heapey, Bernard Cruskowoski. Its partners are: Cycle Challenge Trust, Bike Taupo, Sport Waikato and Taupo District Council. Others on the Trust in an administrative role are: Kay Brake (Treasurer), Liane Fraser (Co-ordinator). Keith is now solely putting all his energy into this Trust and is no longer involved with the Cycle Challenge Trust. Funding will go to Youthtown once again and there is a naming sponsor in the pipeline. The Bike Taupo Festival of Cycling is to include every aspect of cycling.
Kinloch ¼ Marathon - Event that runs along side the Off Road ½ marathon. Keith asked for Bike Taupo’s consent to use the first part of the Kawa Kawa Bay track. This consent will need to be sought from DoC. Bike Taupo volunteers are not required to man this event only the W2K Off Road ½ Marathon.
ETA Opening – Opening in October and there’s a possibility that the World Record attempt for longest parade could be attempted. This could also be the launch of the Festival?
Cycling Booklet: Guide to Cycling in Taupo - Keith is investigating DLT for funding – he will also approach the Information Centre regarding their thoughts on cost to public.
Other thoughts: Rick-shaws on Lake Terrace once the Council own it !!
Wairakei (7 wise men and 1 wise woman)
- Corkscrew – has a new uphill loop which is a Grade 3
- Paint Ball track is being prepped for May’s race.
- Working B on the Deb’s track uphill
- The shelter in car park has been boarded in now.
- Mike Power of Crown Forest needs to know if we are doing any work in the forest.
- Craters Trust – thank you for boardwalks
- Meeting was had with Steve Ferguson of Crown Lands – it was stressed for the need of a toilet facility in the park.
- Pipeline on Poihipi Road is going in – letters still being sent in re it.
Urban Jungle
- The model communities submission from Keith/Thomas/Claire looked really good
- Thomas spoke to Council re Submission to Annual Plan.
- 1/5 metre signs – Lisa asked Mike if the Cycle Club would be interested in scouting for new locations of future signage. He said he’s sure they would be and would report back to next meeting with locations.
Lake Track.
- Tourism Resource Consultants have sent their Feasibility Study in draft which has been perused.
- Subcommittee will be running through in more depth next week. Its coming together really well.
- Rotorua Iwi has given their agreement.
- They now have agreement in principal from all landowners.
Managers Report
- Kawa Kawa Bay – they are now 1.6kms down the other side from the Rocks summit.
- Bruce Jaine has been labouring and will be filling in for Pete Masters when he’s away
- Owen Delany track has now been fenced of for safety reasons.
- Pete organising a working B for work on the Rotary Ride – uphill single track realignment.
- They obtaining some “bent” timber from Placemakers for $8oo (worth $8,000 – thanks Placemakers!!)
Media, Promotion and Website
· Shorty has done her first newsletter! All credit!! Included in it was mention of the new Road Cycle Rides that Tri Sport is running from the Events Centre on Sundays at 9am.
· Cycle maps – Aniek reported that a proof is due tomorrow. Kms are done and wording has been altered as discussed with relevant pictures put in. To be called “Easy Urban Rides”
· 1.5 Metre signs – Lisa suggested the Cycle Club scout for appropriate new locations since they are out there riding the rural roads. Mike agreed. Lisa to email him the old locations of bike signs.
Funding / Projects
· Still not heard from TDC regarding a date to discuss future funding.
Safety / accidents / incidents
· Sprained wrist - Wairakei
· Broken Ribs -Wairakei
GENERAL BUSINESS
- The Community Police are launching a 4 week campaign on the helmet law and have asked for our support. Thomas will ring them and discuss Bike Taupo’s views – that being it would support a “positive” campaign. Ie . if tickets are issued for non-wearing of helmets while cycling give them a chance to present/purchase a helmet to have their ticket revoked.
Meeting Closed:10.12pm
Next meeting – Tuesday 22 June 2010, 730pm at Plateau
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