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BIKE TAUPO INC.
MINUTES OF MEETING – Tuesday 22 June 2010, 7:30pm AT offices of
OK Computer, Totara Street, Taupo
PRESENT: Karyn Hutton, Thomas Schwarz, Pete McFarlane, Lisa Rowland, Aniek Van Iersel, Shorty Hughes Cath Oldfield
APOLOGIES: Pete Masters, Keith Crate,
CONFIRMATION OF PREVIOUS MINUTES
Minutes of meeting from 18 May 2010 were confirmed as being true and correct. Thomas/Shorty
MATTERS ARISING
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Actions May
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Name
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Status
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1
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TDC – meeting date to discuss future funding
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Thomas
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Still in deliberation – TDC to advise
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2.
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Dirt Jump Park – Keith to email Shorty with blurb for newsletter
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Keith
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Done
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3
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Community Police Helmet Campaign
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Thomas
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Corresponded with police - Done
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Actions March
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Name
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Status
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1
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Cycle Maps for town –Km for each ride to be out on. Change title to 60 Minute Rides. W2K picture not appropriate as not on map.
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Aniek / Lisa
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WIP
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2
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Overdue Invoice from Hub Caf�
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Thomas
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WIP
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3
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Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers
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Thomas
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WIP.
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Actions February
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Name
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Status
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1
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1.5m signage review
Aniek had meeting with Christine at TDC. 16 new signs, new material and movable. Lisa to look for locations.
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Lisa/Aniek
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Lisa to email Mike with location decision
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CORRESPONDENCE REPORT:
Inbox:
· Wairakei Sanctuary Project Pest eradication notification
· Taupo Weekender – with notification about a $1,000 credit (due to muck up with accounts)
Outbox:
Emails/website enquiries:
· Email enquiry – whether dogs allowed on W2K
· Email from Police – re helmet campaign
Still no letter from Leith Rhind of DoC re pine trees felled mistakenly – Action - Shorty
Will look at buying and looking at the Bicycle Dream movie as it could be good to put into the Bike Festival week – Action - Thomas
Correspondence accepted Lisa/Karyn
TREASURERS REPORT:
Transactions since last meeting
Payments
Receipts
Bank Balances
OO Non-profit
Online Saver Account:
Lake Track 01:
Term Deposit 100 days:
Debtors Due total:
· Cash flow issue - but expecting Ministry of Tourism funding
· Thomas will action a request to Rowan for invoices
· Weekender (Daily Post) has issued $1,000 credit for use this year for the mistake they made with our accounts in overcharging us. This will be used during the upcoming cycle season.
· Hub Caf� account to be written off
Treasurers Report Accepted: Karyn/Shorty
SUB-COMMITTEE REPORTS
Keith Crate Report Keith was absent from meeting
Wairakei (7 wise men and 1 wise woman)
- Jump Track has been built off Tourist Trap. It’s a Grade 6 downhill
- Mays Maze area still needs to be land prepped.
- Kegress is now longer
- Pete Lockwood is working on the Young Pines track – watch this space
- Day night/ OD track blockade is not seen at night by night riders – may need to change make safer
- Outback – backside to replace drone – ongoing
- Toilet issue – ongoing - Signs are up on the shelter
- New maps done and are also on website
- Steve Bignell got lease of farmland adjacent to Wairakei – permission to race on the land has been given
- Corkscrew holding up well – still some work to be done
- Debs Track uphill needs finishing before Huka Race
- Adjacent to car park a fun kids track to be constructed for kids to muck around on
- Horse trek track near car park needs blocking off as mountain bikers are using it.
- Kawa Kawa track is now finished.
Urban Jungle
- Cath is looking for old kids bikes for the Events Centre After School programme. Shorty will put it in the next newsletter. Sport Waikato did a similar thing and was quite successful
- Bernard has recommended TDC pays for Bike Taupo’s annual CAN membership which has been agreed to. Thomas to action getting an extra 4 copies of the magazine sent out each issue.
- Thomas will teach Shorty how to do newsletters online
- T-Shirts – Lisa to contact Nik Elidas to get them going again.
Lake Track. NIL
Managers Report
- Kawa Kawa Bay now finished. – but still some slips to fix
- Redwoods and Rotary Ride has suffered some slips due to bad weather
- Rotary downhill realignment for Day Night Thriller to be done
- Windfall on Bumblebee
- W2K – the poisoned trees near the track edge (Kinloch side) need to be felled and this will be done on Pete Masters return.
- Bruce Jaine is acting maintenance manager in the two Pete’s absence for the next month. Bruce has also been a great help with maintenance in general including mechanical maintenance on the power-barrow.
- Thomas will put Bruce Janie’s cell phone number on the website for reporting maintenance requirements on tracks.
Media, Promotion and Website
- Map price increase to $3 as from 1 October 2010
- Rapid Sensations want to be on the map
- Sponsorship Policy (Richard Balm has provided a draft for consideration). Thomas believes it needs researching through a subcommittee and Thomas will coordinate
Funding / Projects NIL
Safety / accidents / incidents NIL
GENERAL BUSINESS
- Festival of Cycling Lake Taupo NZ meeting – had good representation. Everyone agrees it will be an iconic event! Thomas to email the minutes of that meeting
Meeting Closed: 9:19pm
Next meeting – Tuesday 10 August 2010, 730pm at Plateau
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Actions June 2010
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Name
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Status
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1
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Letter from Leith Rhind of DoC re pine trees
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Shorty
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2
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Bicycle Dream movie purchase
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Thomas
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3
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TDC invoices – request
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Thomas
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4
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Newsletters online
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Thomas/Shorty
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5
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T-Shirts – Nik Elidas
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Lisa
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6
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Extra CAN magazine copies through Council
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Thomas
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7
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Sponsorship policy – research
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Thomas
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8
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Email – Festival of Cycling minutes out
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Thomas
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