PRESENT: Karyn Hutton, Thomas Schwarz, Pete McFarlane, Pete Masters, Shorty Hughes, Cath Oldfield, Thea de Petris, Rowan Sapsford, Mike Langley and Richard Hine

APOLOGIES: None Received

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 8 December 2010 were confirmed as being true and correct. Will be posted on website if no one has any changes. Thomas/Shorty

MATTERS ARISING

	Actions Outstanding to January 2011	Name	Status
1.	Family Bike Ride from Events Centre. Tues 5.30pm 15 Feb for Bike Wise Month. Helpers please!! Maybe set up ramps?	Cath/Anybody
2.	Quote from OK Computers for website upgrade. Rowan and Thomas to get together with Ryan Hunt from MTB Club and collaborate on better website. Maybe look at paid advertising when site improved.	Thomas/Rowan	WiP
3.	$1,000 Weekender Credit. Richard to check with Maria at Weekender about how much space we will get and what would be the best use for it. Karyn to give him a copy of their letter to us.	Richard/Karyn
4.	Karyn to contact Sue Sinton at Altitude to show her how to change GST to 15% using MYOB	Karyn	WIP
5.	Code of Compliance cheque to be returned	Rowan
6.	Budget Meeting	Thomas/Karyn/Pete Masters
7.	Discuss BT logo and by line	Committee
8.	A2 Map	Rowan

	Actions Completed to January 2011	Name	Status
1.	Letter to TDC regarding conflict of Walkers and Cyclists on Lions Walk, suggesting speed barriers. Include it in letter about SH5 path.	Thomas	WIP. Phone conversation held. Ongoing. Thomas will keep eye on TDC meetings etc.
2.	See Saw to be removed and new one investigated.	Pete/Pete	Done, new place being investigated.

CORRESPONDENCE REPORT:

Inbox:

DoC Draft Management Plan for Tongariro National Park. Submission received in favour of opening up MTB tracks.

Outbox: Nothing to Report

Correspondence accepted Karyn/Thomas

TREASURER’S REPORT

Treasurers Report
Bike Taupo Committee Meeting 25 January 2011

Transactions since last meeting:
Payments					12,757.23
Receipts					13,731.95

Bank Balances:
Non-profit 00					6,059.87
Lake Track 01					544.70
Online Saver 025					7,589.67

Accounts Payable:

Land Information NZ				Event fees (Crown)	3,614.06
NZ Forest Managers				Fuel - Nov	135.86
Sign On				Signs	134.32

Total					3,884.24

Debtors Due:

DoC				W2K Work	1,892.90
Pack & Pedal				Map Sales	200.00
Rapid Sensations				Map Sales	200.00
Avanti Corner Shop				Map Sales	200.00
Avanti Corner Shop				Map Sales	300.00
i-Site Visitor Centre				Map Sales	1,000.00
TDC				TDC Funding	14,375.00
Tipsy Trout				Map Sales	100.00
Experience Taupo				Map Sales	80.00
Lake Taupo Cycle Challenge				Event fees	3,598.44

Total					21,946.34

	Payments

		PGG Wrightson Ltd	Track Maintenance		17.04
		Scenic Cellars	General expenses - AGM		143.22
		Tomo's Saws & More	Track Maintenance		118.45
		NZ Forest Managers	Fuel - Nov		135.86
		Sign On Ltd	Signs		135.32
		Quality Print	Maps		880.90
		Placemakers	Track Maintenance		43.16
		Taupo Landscape Services	Track Maintenance		149.50
		Impel Ltd	Track Maintenance - labour - Nov		1,897.53
			Set out Wairakei		201.25
			Set out Huka Challenge		287.50
		Streetsmart 20X	W2K Poisoned Trees - DoC - Nov		718.75
			Set out Huka Challenge		402.50
			Track Maintenance - labour		1,854.37
			Mower Maintenance and Milage		97.75
		McFarlane Contracting	W2K Poisoned Trees - DoC - Nov		1,174.15
			W2K Maintenance		1,389.20
			Wairakei Maintenance		2,070.00
		Impel Ltd	Wairakei Maintenance - Dec		603.75
			W2K Maintenance		258.75
		NZ Forest Managers	Fuel - Dec		178.28
	Total				12,757.23

	Receipts
		Cycle Challenge	Huka Challenge		4,600.00
		Rapid Sensations	Maps		200.00
		Doc	Repairs to Rotary Ride		6,461.11
		Taupo MTB Club	Event/Maintenance Fees		501.87
		IRD	GST Refund		1,965.26
		Westpac	Interest		3.71
	Total				13,731.95

	Lake Track
		Le Pine & Co	Feasibility Study		4,747.51
		TDC	Certificate of Compliance (unpresented)		511.00
		Total	D		5,258.51


			Bank reconciliation
			Balance as at 8 Dec 2010		5,084.15
			add income		13,731.95
			less expenses		12,757.23
			Balance as at 25 Jan 2011		6,058.87

With the damage done to the Rotary Ride with the rain last weekend, our emergency buffer will need to be used. Mike said that Rotary might help fund repairs. They had a meeting recently and have funds that need using.

Rowan will follow up on the Code of Compliance that is no longer needed to get cheque returned.

Budget Meeting for Karyn, Thomas and Pete Masters.

Moved Karyn/Shorty

MANAGER’S REPORT

The photos say it all the Rotary Ride has taken a big hit from the storm with some very big trees down plus the bridge abutment has been washed out at the ladder bridge

Seats have been put in on W2K

Still seem to be getting lots of odd trees coming down with the high winds over the last 5 weeks

Boys have been spraying on the Wairakei tracks

Article going in Taupo Times about track damage

LAKE TRACK.

No Report

WAIRAKEI. (7 wise men and 1 wise woman)

Totara Track and Ferguson’s completely wrecked from rain. Doc has closed them both. Len and Pete doing the paperwork for the events to cover the concession in the park. Their systems work very well.

Wairakei Forest sub-committee members

Chair and Bike Taupo representative Nicki Hughes

Mt Bike Club representative Brendon Reynolds and Alex Fierro

Track Crew representative Pete McFarlane

Invited on Len Malcolm and Brent Cameron

The meeting on Tuesday will review the Wairakei Forest Sub–Committee Mandate, Development plan and Event documentation. So we are all on the same page.

URBAN JUNGLE.

February is Bike Wise month. Richard has it under control! Spot the Cyclist being done by Aniek, Thea, Murray and Richard. Family Bike Ride on Tuesday 15 February from the Taupo Events Centre. Mayoral Challenge Breakfast on Wednesday 23 February from Great Lakes Centre. Stilt walkers will be the entertainment.

MEDIA/PROMOTION/WEBSITE.

Website get-together for Thomas, Rowan and Ryan Hunt. Rowan looking at an A2 map with terrain contouring. Maybe get funding for design. Could have track descriptions and recommended rides. District wide and friendlier with advertising possibilities.

FUNDING/PROJECTS.

Hendon from Pack and Pedal asked to remember to contact him if we need some support.

NEWSLETTER.

Shorty looking for news to go into her Pedal Talk.

GENERAL BUSINESS.

The road from the SPCA to Owen Delaney Park is going in, and then we can resolve the issue with the Archery Club and regain access to the Day/Night track.

On next agenda need to discuss Bike Taupo logo and by line change.

Rowan Sapsford moving to Wellington so will be leaving Bike Taupo Committee. Thea was invited to sit in the committee meeting and if she is keen to be part will be formally invited to join the committee at the next meeting.

Meeting Closed: 9:13pm