	Actions Outstanding to January 2011	Name	Status
1.	Is Rural Fire included in insurance?	Karyn/Pete
2.	Quote from OK Computers for website upgrade. Rowan and Thomas to get together with Ryan Hunt from MTB Club and collaborate on better website. Maybe look at paid advertising when site improved.	Thomas/Rowan	See General Business for 2 quotes. Waiting for third quote from Mike.
3.	$1,000 Weekender Credit. Richard to check with Maria at Weekender about how much space we will get and what would be the best use for it. Karyn to give him a copy of their letter to us.	Richard/Karyn
4.	Karyn to contact Sue Sinton at Altitude to show her how to change GST to 15% using MYOB. See if invoicing can be done on Banklink. Strettons use Banklink for coding, so we could use for Treasurers Report.	Karyn	WIP
5.	See Saw needs to be reinstalled.	Pete/Pete
6.	Budget Meeting	Thomas/Karyn/Pete Masters
7.	Discuss BT logo and by line	Committee
8.	A2 Map outsoursed to Rowan in Wellington	Rowan
9.	Checking Rural Fire cover on insurance	Pete
10.	Lake

CORRESPONDENCE REPORT:

Inbox: Nothing to Report

Oxfam - letter asking for permission to use tracks for 2011 event. Thomas signed and sent back, the acknowledged request
TDC – Notification for RC application on Mapara RD – no action.

Outbox:

Email from Keith Crate to ask for BT support on bid for CAN Cycling Conference to be in Taupo was replied to by Thomas agreeing.
Request to Rotary for funds to repair Rotary Ride.

Correspondence accepted Karyn/Thomas

TREASURER’S REPORT

Transactions since last meeting:
Payments			19,907.64
Receipts			22,730.18

Bank Balances:
Non-profit 00			8,882.41
Lake Track 01			528.72
Online Saver 025			26,739.90

Accounts Payable:
Malcolm Flowers		Insurance	805.00
Total			805.00

Debtors Due:
Tipsy Trout		Map Sales	100.00
Total			100.00
Payments and Receipts

Payments
	Land Information NZ	Event Fees	3,614.06
	Huka Honda	Vehicle Maintenance	487.08
	NZ Forest Managers	Fuel - Jan	94.88
	Placemakers	W2K Maintenance	76.62
	Streetsmart 20X	W2K Maintenance Dec/Jan	632.50
		Wairekei Maintenance	1,150.00
		Rotary Ride Rebuild	1,135.62
	McFarlane Contracting	W2K Maintenance	230.00
		Wairakei Maintenance	575.00
		Rotary Ride Rebuild	1,911.88
	Bike Taupo	Transfer for funds to savings	10,000.00

Total			19,907.64

Receipts
	Gordons Taupo	Maps	200.00
	Rapid Sensations	Maps	200.00
	Crouton Caf�	Maps	20.00
	Experience Taupo	Maps	80.00
	Avanti Corner Shop	Maps	500.00
	Taupo i-site	Maps	1,000.00
	Cycle Challenge	Huka Challenge - event fees	3,598.44
	Doc	W2K poisoned trees	1,892.90
	TDC	Funding	14,375.00
	IRD	GST Refund	856.56
	Westpac	Interest	7.28

Total			22,730.18

Lake Track
	MED Crown	Feasibility Study	9,081.51	Cr
	Bike Taupo	Transfer to savings	9,100.00	Dr

		Bank reconciliation
		Balance as at 25 Jan 2011	6,059.87
		add income	22,730.18
		less expenses	19,907.64
		Balance as at 25 Jan 2011	8,882.41

Ministry of Economic Development is looking for final invoices. We still have Hui with Iwi to finalise.
Insurance invoice to be checked before paying. Pete queried if Rural Fire is included in the policy. Karyn will make enquiries.
Round-the-Lake Relay needs to be invoiced for $500 for marshalling.

· Budget Meeting for Karyn, Thomas and Pete Masters still to be done.

Moved Karyn/Thomas

MANAGER’S REPORT

Most of the repairs have been completed just the railing to put up by the slip
Boys have been back to spray a number of tracks because of growth after the rain
Getting to the point that we have to put a cap on any new tracks so that we can meet the maintenance in the future. This is apart from the tracks being built at present on planned
Lake Track progress is still happening but slowly
Meeting with Steve on Wednesday night
Rotary have approved the funding of the repairs and also realignment of the Eastern Bypass at Huka Falls
Have talked to Taupo Time about the tracks still waiting on an article to come out
Looking into taking over Totara Gully from DoC. Should DoC pay for this maintenance?
Feedback from Dept of Labour about the See Saw accident. The obstacles were taped off for the Huka.
W2K rider coming off track at Whakaipo on the farmland and hit a rock in long grass. Broken collar bone and three broken ribs.
Rider on Young Pines lost speed on a berm and fell. Put out hand and suffered a broken wrist.

LAKE TRACK. No Report

URBAN JUNGLE.

Bike Wise went well, but less people at Mayoral Challenge and Family Bike Ride. Spot the Cyclist did not receive as much coverage in the paper because the photos were too late arriving.

WAIRAKEI. (7 wise men and 1 wise woman)

MEDIA/PROMOTION/WEBSITE.

FUNDING/PROJECTS. Nothing to Report

NEWSLETTER. Nothing to Report

GENERAL BUSINESS.

Rowan resigned from Bike Taupo Committee. We wish him all the best.

Thea officially invited to join committee. She accepted.

We need to make a submission to the Annual Plan, specifically around the cycle track and access to the ETA. Rowan suggested that Thomas speak personally to Ron.

Meeting Closed: 9:35pm