Bike Taupo - 16 August 2011

	Actions Outstanding to August 2011	Name	Status
1.	Website rebuild. BT only with links to BMX, MTB & Cycling.	Thomas/Mark/Thea
2.	$500 Weekender Credit. Bike Taupo promo	Thea
3.	See Saw needs to be reinstalled.	Pete/Pete
4.	Discuss BT logo and by line	Website/Marketing
5.	Maps GPS to be finalised for spring	Pete/Rowan
6.	Invoice Destination Great Lake Taupo for $2,000 for map production. Then Poisiden Contracting will invoice us for the GPX 3D.	Karyn
7.	Resolution for Lake Track Administration authority.	Alan Vane/Thomas
8.	TDC/Archery Club re track from ETA to Rotary Ride	Cath	On Going
9.	Bike Trials & Dirt Jumps in Spa Park, check with Alan Vane if they need Inc Society.	Cath
10.	Possum traps on W2K need to be 20m from track. Checking with DoC.	Shorty
11.	TDC Submission for Walking & Cycling Strategy	Thomas, Mark, Thea
12.	Home of Cycling Submissions do privately	Everyone

CONFIRMATION OF PREVIOUS MINUTES

Minutes of meeting from 5 July 2011 were confirmed as being true and correct. Cath/Thomas

MATTERS ARISING

Website. Meeting to be held with Mike in two weeks. Thomas, Mark and Thea.

Weekender Credit. Thea has some copy worked out which is an update of BT’s activities. Thanks to various supporters. She will get it proof read by other committee members and take a photo at the next meeting to be included.

GST. $1,926.07 was due to the Lake Track Feasibility study. It was correct.

Owen Delany Park Access. Cath met with Ben Sherriff from Parks and Reserves. We need to get Ian Stretton from the Archery club and Pete Masters together to form a plan. It is looking hopeful.

Kids Track. Mostly finished. Thanks to Shorty and Mark.

Dirt Jumps and Trials. Mark went to a meeting with John Ridd from TDC, Keith Crate, Phil Reilly from BMX Club, Alex Ferreira from MTB Club, Joe Simpson representing Freestyle BMX. John Ridd said that TDC has allocated virtually all of the land from Spa Road opposite the Skate Park down to the Pump Track and across to the buildings by the vege shop for a bike dedicated area. There is no money, but the land is there. To build the jumps and trials, funding will need to be applied for and/or sponsorship from the community. We need to see if the Trials/BMX Freestyle needs to form an incorporated society to run their part. Cath to check with Alan Vane/Jed Mildon.

KEITH CRATE REPORT:

DGLT meeting on 1 August. Spa Park Bike Area meeting 11 August. Both covered by Mark as well.

CORRESPONDENCE REPORT:

Inbox:

Lion Foundation funding for Paddy’s Bridge
Chainlinks
Tongariro Management Plan
Huka Falls Submission receipt

Outbox:

Lion Foundation funding for Rotary Ride Bridge

Correspondence accepted Thomas/Cath

TREASURER’S REPORT

Bank reconciliation 5 July to 16 August

Bank Balances:
Non-profit 00		9,063.82
Lake Track 01		697.40
Online Saver 025		19,591.70
Accounts Payable:
Environment Waikato		Resource Consent ( chq sent)		619.78
NZ Transport Agency		Renewal Van Licence		596.67
NZ Forest Managers		Fuel - July		99.76
Contractors		Rotary Maintenance		230.00
Ok Computer		Domain name/web hosting		453.10
Total		1,999.31
Payments and Receipts
Payments
Sign On		Signs - routing	85.80
NZ Forest Managers		Fuel	180.16
Placemakers		General maintenance	65.79
LINZ		Event Fees	3,929.08
Taupo Landscape Services		Huka Falls Carpark	153.00
McFarlane Contracting		Rotary Ride Huka Falls Bypass	1,257.00
Streetsmart 20X		Rotary Ride Huka Falls Bypass	1,350.00
Impel Ltd		Huka Falls Bypass	1,350.00
Streetsmart 20X		Rotary Ride	150.00
McFarlane Contracting		Wairakei Maintenance Contact	238.50
Streetsmart 20X		Wairakei Maintenance Contact	325.00
Impel Ltd		Wairakei Maintenance Contact	350.00
Streetsmart 20X		Craters Carpark	75.00
Impel Ltd		Craters Carpark	100.00
Streetsmart 20X		W2K Maintenance	400.00
Xero		Subscription - July/August	73.50
GST		1,512.43
Total	11,595.26

Receipts
Rapid Sensations		Maps	173.91
Avanti Taupo		Maps	173.91
Taupo MTB Club		Event Fees	265.35
Taupo MTB Club		Event Fees	475.82
Lion Foundation		Grant	10,148.00
Bike Taupo		transfer from savings account	7,000.00
Bike Taupo		transfer from Lake Track account	72.24
Westpac		Interest	1.20
GST		163.35
Total	18,473.78


Lake Track


Bank reconciliation
Balance as at 5 July	2,185.30
add income	18,473.78
less expenses	11,595.26
Balance as at 16 August 2011	9,063.82

Moved Karyn/Mark

MANAGER’S REPORT

I have to go away this week to see my mother she's not doing so well this winter so here is my report plus Pete will add some things

I have had a look at your track Cath and it’s no problem to build it easy to get around the trees etc. My view is TDC are just making it hard and looking for ways not to do it. Those trees need a few more years before they are harvested so we should get in and do it Can you sort out another meeting but give me a few days’ notice and we can sort it out. We will be able to build the track with maintenance funding as it’s only a small job.

Bridge has been ordered will be about 5 weeks away.

Thanks to Cath in getting the funding I have some other ideas that hope you will be keen to get funding for as well. Will have a chat.

RR bypass working well odd slip around but tracks looking good.

Looking for helpers for the Half Man on W2K on the 3rd please.

Day Nighter I need riders for the 10th day or night shift.

Cheers

Pete M

LAKE TRACK

URBAN JUNGLE

NZTA pulling funding so need to find local funding
Walking Cycling Strategy submissions. Need to look at new zoning and have it effects cyclists, especially Broadlands Road and the plan changes there. Urban bike paths. Bike racks in the Town Centre. Spa Road light commercial areas. Submission to be put together by Thomas, Thea and Mark.
Signage ‘Don’t Forget Cyclists’. “Look for Bikes’. ‘MTB Park’.
Home of Cycling submissions from everyone privately.

WAIRAKEI (7 wise men and 1 wise woman)

Wairakei 7 Wisemen

8 August 2011 6pm @ Plateau

Present: Brent Cameron, Brendon Reynolds, Alex Fierro, Carwyn May, Shorty

Apologies: Pete McFarlane and Len Malcolm

Last minutes true and correct - moved by Brendon seconded Shorty.

Tracks

Kegress – some corners have been fixed by track crew – Alex will ride and report back.

Debs track – MTB Club went thru and tidied up roots and trees before Crater Classic race.

Kids Track – Digger broke the trail on Saturday, working bee formed the track on Sunday 7 August. Stage 1 completed.

Squirt – working bee formed new track around logged section.

Corkscrew – Brendon cleared trees from track

Wairakei Commuter track – Chris Morris and crew are working on this – Pete Master overseeing, to keep it heading in the right direction.

Outback – The bridge/ramp over the fence @ bottom of downhill. Some people have difficulty with this, and it gets clogged during races. The ramp does need chicken mess all the way down it. Other options are to put a stile in, move the bridge to a better location or widen bridge.

Incline –bog and water table needs looking at.

Luge – few corners needs a tidy up@ the start of track.

Trails and skills area –look for a location for a seesaw, we agreed a traditional seesaw would be best so people know what it is when they see it. Sloped sides so people can ride off.

Pete Masters is in the process of handing over all Wairakei works to Shorty, except he will continue to work with Chris Morris.

Digger works – Best to use Pete MacFarlane digger, he knows what he is doing, in the long run cost effective and no Health and Safety issues to worry about.

Permission for new track building – please give Shorty at least a months notice and the track needs to fit in with the Wairakei development plan.

Development plan

· Kids track 1^st stage completed will see how it goes before we do the second stage. Name – Little League

· Corkscrew - downhill re-routing next job as needed for Huka. Meet to walk the track Sunday 14 August 9 am @ Craters Carpark.

Toilets

We are waiting to hear back from LINZ and Colliers.

Shorty and Pete have sent -plans of proposed toilets and location

Possum Trapping

Central Trappers Ltd has finished trapping around Craters 265 possums caught and killed.

Vandals

Was some smoke damage to the shelter washed off easily. Need to keep an eye out.

Maybe put a rail up to stop vehicles getting under shelter at northern end, signs up no camping and direct people to Reeds Farm

Any more damage we may need to look at start locking the gates.

Signs

There is a lack of signs directing people from out of town to Craters MTB Park Wairakei Forest.

· From town

· Main road

· Entrance to carpark

· At Craters carpark.

Maintenance $

A lot of maintenance works after storms, money a tad tight.

We need marshals for the Day night thriller 10 September 2011. Day or night shifts.

Money goes into maintenance budget. Also the 3 days of the Tough Guy and Girl marshalling. (Easier than selling sausages)

Was suggested by Brendon that maybe in the future the biking carpark be move back to old carpark area once road is no longer SH1.

Is this an option?

Would be Council land, do we want to deal with two landowners?

News letter any items please get to Shorty please esp. any good biking u tube links.

Next meeting – 9 am @ Craters Carpark Sunday 14 August.

MEDIA/PROMOTION/WEBSITE

· 1 August meeting with DGLT very positive. Looking to promote cycling in whole area, using the Lake Track as the centre.

· Need photos for website.

· Signage plan

· Use social media and tie it in with website.

· Monthly article in paper from October.

· See YouTube for Contact Best Commute to Work.

FUNDING/PROJECTS

NEWSLETTER

· All interesting stuff to Shorty please for Pedal Talk

GENERAL BUSINESS

· TDC wants to handover Wairakei Road. Looking for Bike Sculptures, maybe have bike rack art that is practical and beautiful.

· Pete Lockwood and Rose Blackley have an idea for Lion’s Walk to extend to Boat Harbour along beachfront and also continue to Waitahanui and maybe around whole lake! BT supports in theory, but not the whole lake part. Take care in not publicising the whole lake before any land owners have been approached.

Meeting Closed: 9.55pm

Next Meeting: Tuesday 27 September at Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.

Dates

Day/Nighter Sat 10 September

Thursdays 5.30pm for Night Racing at Craters

Signed as a true and correct record

_________________________________ Date: ___________

Thomas Schwarz (Bike Taupo Chairman)

Last Updated ( Tuesday, 08 November 2011 )

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