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BIKE TAUPO INC.
MINUTES OF MEETING – Tuesday 18 October 2011, 7:30pm
Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.
PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, , Pete Masters
APOLOGIES: Mark Gibson, Thea de Petris, Keith Crate, Pete MacFarlane and Mike Langley
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Actions Outstanding to November 2011
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Name
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Status
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1.
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Website rebuild. Moving along.
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Thomas/Mark/Thea
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2.
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$500 Weekender Credit. Fortnightly Track review from committee members.
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Thea
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3.
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See Saw needs to be reinstalled. Under 400mm or over 1.5m.
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Pete/Pete
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4.
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Maps GPS to be finalised for spring. Looking good. Considering input.
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Pete/Rowan
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5.
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Poisiden Contracting will invoice us for the GPX 3D.
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Mark and Rowan
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6.
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TDC/Archery Club re track from ETA to Rotary Ride
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Cath
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On Going
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7.
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TDC Submission for Walking & Cycling Strategy
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Thomas, Mark, Thea
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8.
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Mizuno Half Marathon committee to receive feedback from BT about the work that was done to have track ready for the event and the people power on the day. BT happy to run the event, should the committee not want to continue. Comments to be in minutes.
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Keith
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9.
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TDC funding hasn’t been paid. Follow up.
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Karyn
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10.
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Lion Foundation Paddy’s Bridge reconciliation
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Cath/Karyn
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11.
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Treasuers Report and GLT Resolution to be added to website minutes
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Cath
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12.
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Thanks to Dave Mitchell and MTB
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Cath
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13.
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Charities Commission return
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Cath
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14.
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Funding applications for Kawakawa Bay bridges. Quotes needed.
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Pete/Cath
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15.
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Funding for toilets at Craters.
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Shorty/Cath
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CONFIRMATION OF PREVIOUS MINUTES
Minutes of meeting from 27 September 2011 were confirmed as being true and correct. Cath to add Treaurer’s Report and GLT Resolution to website minutes. Cath/Thomas
MATTERS ARISING
Website. Work in progress
Weekender Credit. Thea still chasing
See Saw. On going.
GPS Maps. On going
Poisiden. Invoice not recived. Rowan and Mark will look into it.
Archery/Owen Delany Park/ETA Access. Cath to follow up with TDC
TDC Meeting. Thomas and Mark had meeting and it was very frustrating. Ideas can be agreed on, but there are always out clauses eg subject to NZTA support. Will keep banging away.
Taupo Nui a Tia College. Pete Masters spoke to them and they apologised. They will contact us next time they run an event in park.
Trustpower Prize. Karyn has paper from $1,500 grant.
TDC Funding. Karyn says the payment is in the system, but we haven’t seen it yet.
Lion Foundation Reconciliation. To be completed when all accounts paid.
KEITH CRATE REPORT: No report
CORRESPONDENCE REPORT:
Inbox:
· Calendars and $100 from Dave Mitchell to thank us for our work. Cath to reply.
· MTB Club $3,500. Thank you and invoice to be sent by Cath.
· Growsafe certificates for Bruce Jaine and Chad Hooston given to Pete. Invoice for $195.50
Outbox:
Correspondence accepted Thomas/Cath
TREASURER’S REPORT: No report as final accounts being prepared for AGM.
MANAGER’S REPORT:
Only spring maintenance to report.
LAKE TRACK now known as GREAT LAKE TRAIL:
Damian Coutts from DoC has signalled that they would like to be involved in the GLT. How could they help and what is needed? Pete Masters and Rowan to keep in contact with him, Dave Lumley, Terry Slee and Mark Davies.
Blessing of Track was a wonderful morning. Thank you to everyone for coming.
Three man crew starting next week. 600m to gully completed. Signage sorted. Soon will meet back up with Whangamata Road and then can avoid farmer’s paddock. People will be able to ride down to visit workers and see how track is going.
URBAN JUNGLE: No report
WAIRAKEI: (7 wise men and 1 wise woman)
Horses seen entering Q line road were approached by Pete Masters, would not give there names, said there was a bridleway and they had an email to say so. Shorty emailed Naomi Bray ( Colliers international) to see if a permit had been given and it had not. Until we hear from LINZ - no horses allowed in the MTB zone.
MEDIA/PROMOTION/WEBSITE: No report. Covered in Matters Arising
FUNDING/PROJECTS:
Shorty moved that the committee apply for funding to build the new toilets at the car park at Wairakei/Craters of the Moon. Shorty/Cath 2nd All in favour. None against.
Shorty moved that the committee apply for funding for a new bridge at ‘Broken Chain Gully’ on Kawakawa Bay track and for new handrails and to widen bridge at the beginning of this track. Shorty/Thomas 2nd. All in favour. None against.
NEWSLETTER: All interesting stuff to Shorty please for Pedal Talk
GENERAL BUSINESS:
AGM:
· Mole n Chicken Monday 14 November @ 7.30pm. BT to fund 3 or 4 platters. Buy own drinks.
· Agenda and Presidents Report from Thomas
· GLT update from Pete Masters
· Copy of Constitution at AGM. Cath to check with Alan Vane.
· Member Database and sign in sheet. Cath and Thomas.
· End of Year Accounts. Karyn to organise with Strettons.
· Committee re-elections for 2011. Mark, Mike, Rowan and Thea to ‘stand down’ and then new nominations called. They can be re-nominated. Thomas, Shorty, Cath and Karyn rollover and ‘stand down’ 2012.
Meeting Closed: 9pm
Next Meeting: AGM at Mole n Chicken Monday 14 November @ 7.30pm.
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Dates
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AGM 14 November 2011
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Bikefest 19-27 November 2011
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Signed as a true and correct record
_________________________________ Date: ___________
Thomas Schwarz (Bike Taupo Chairman)
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