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BIKE TAUPO INC.
MINUTES OF MEETING – Tuesday 6 December 2011, 7:30pm
Waikato Regional Council Building, corner of Paora Hapi and Titiraupenga Streets, Taupo.
PRESENT: Thomas Schwarz, Shorty Hughes, Cath Oldfield, Rowan Sapsford , Karyn Hutton, Pete Masters, Pete MacFarlane, Mark Gibson, Julie Norris and Fraser Scott from TDC
APOLOGIES: Thea de Petris, Keith Crate, and Mike Langley
HEU HEU STREET: Fraser Scott from TDC presented a revised option for the upgrade of Heu Heu Street. This version is a Plan B, after retailers were unhappy with the reduced car parks in the first idea. $1m budget over the next 12 months. Rowan will feedback to TDC with the following ideas:
· Green bike box area at lights, like Christchurch
· Bike racks dotted more frequently along street, best near crossings and outside cafes. Preferably ‘arty’ ones, like Suncourt.
· Seats and/or planter boxes with rails to lock bikes to. Get a useful structure that also takes bikes.
· Public drinking fountain.
· No water feature, the lake is our feature.
· BT preferred the original plan. If it gets watered down anymore, may as well go to another street.
COMMITTEE APPOINTMENTS:
Treasurer – Thomas move to appoint Karyn Hutton. Rowan 2nd. Karyn agrees. All in favour.
Secretary – Shorty moves Cath Oldfield. Pete McF 2nd. Cath agrees. All in favour.
Newsletter – New system on website needed. Maybe Mail Chimp. Shorty agrees to continue, when website improved.
Webmaster – Thomas to continue and Julie happy to help.
Operations Manager – Thomas moved Pete Mastres and Pete McFarlane contine. Shorty 2nd. This appointment has no voting rights
Wairakei Sub Committee – 2 x MTB Club people. 1 x Bike Taupo, Shorty happy to continue. 1 x Ops Manager, Pete McF. 3 x others from the community, maybe approach Contact and invite Mark Green or Grant Nicholl. Mark and Shorty to approach.
Great Lake Trail –Mike Langley, Thomas Schwarz, Pete Masters, Pete McFarlane, Mark Gibson, Terry Slee & Pete Devlin from DoC, Alan Vane, Karyn Hutton, Rowan Sapsford. These people all reappointed. Reminder that this subcommittee has mandate vote on Great Lake Trail issues and can authorise spending up to $50,000. Cath moved, Shorty 2nd. All in favour.
Urban Jungle – Thea, Cath, Rowan and Mark to keep an eye on this.
TDC Representative – Keith Crate, with no voting rights.
Marketing Promotions – Julie, Mark and Rowan
Fundraising – Everyone
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Actions Outstanding to January 2011
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Name
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Status
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1.
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Website rebuild. Moving along.
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Thomas/Mark/Thea
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1 Feb to complete
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2.
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$500 Weekender Credit. Fortnightly Track review from committee members.
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Thea
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3.
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See Saw needs to be reinstalled. Under 400mm or over 1.5m.
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Pete/Pete
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4.
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Maps GPS to be finalised for spring. Looking good. Considering input.
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Pete/Rowan
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5.
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Poisiden Contracting will invoice us for the GPX 3D.
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Mark and Rowan
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6.
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TDC/Archery Club re track from ETA to Rotary Ride
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Cath
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On Going
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7.
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TDC Submission for Walking & Cycling Strategy
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Thomas, Mark, Thea
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8.
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Mizuno Half Marathon committee to receive feedback from BT about the work that was done to have track ready for the event and the people power on the day. BT happy to run the event, should the committee not want to continue. Comments to be in minutes.
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Keith
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9.
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TDC funding hasn’t been paid. Follow up.
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Karyn
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10.
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Lion Foundation Paddy’s Bridge reconciliation
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Cath/Karyn
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11.
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Treasuers Report and GLT Resolution to be added to website minutes
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Cath
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12.
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Thanks to Dave Mitchell and MTB
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Cath
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Email to Ground Effect. Invited to visit when we are in Ashburton
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13.
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Charities Commission return
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Cath
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15.
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Funding for toilets at Craters.
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Shorty/Cath
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16.
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Heu Heu Street Feedback to TDC
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Rowan
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17.
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Approach Contact for Wairakei Committee
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Shorty/Mark
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18.
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Tunnel at carpark, asking Julie’s man about suitable tube.
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Julie
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19.
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Volunteers Presentation in Ashburton
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20.
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Ride Centre Meeting 7pm Tues 20 Dec Scenic Cellars
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CONFIRMATION OF PREVIOUS MINUTES
Any changes to last minutes please let Cath know.
MATTERS ARISING
Will be carried over to next meeting
KEITH CRATE REPORT: No report
CORRESPONDENCE REPORT:
Inbox:
· Commercial Workshop to GLT.
· Giant Bike/Waitahanui Track
· Wairakei Tourist Park. Pete Masters’ email
· NZ Bike taking on website. No.
Outbox:
Correspondence accepted Thomas/Cath
TREASURER’S REPORT:
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Bank reconciliation
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Balance as at 27 September
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8,555.27
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add income
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33,644.49
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less expenses
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26,343.96
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Balance as at 6 December 2011
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15,855.80
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Payments
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Mainland Engineering
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Bridge
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7,990.26
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NZ Post
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General Post Box annual charge
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145.00
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Hawkes Crane hire
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Bridge
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172.50
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Placemakers
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488.94
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Sign on Ltd
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Signs maintenance
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219.79
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Heli Services
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Bridge
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786.60
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Land Infornation NZ
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Event Fees
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230.00
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Streetsmart 20X
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labour
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934.37
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Streetsmart 20X
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labour
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1,174.03
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Streetsmart 20X
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labour
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876.88
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Mcfarlane Contracting
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labour
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1,093.08
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Mcfarlane Contracting
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labour
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1,020.05
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Mcfarlane Contracting
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labour
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675.05
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Impel Ltd
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labour
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2,961.28
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Huka Honda
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1,087.34
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Land Infornation NZ
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Event Fees
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230.00
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Taratahi AG Training
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Training course
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402.50
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Sign on Ltd
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Signs maintenance
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40.25
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Xero
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Admin Monthly fee
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52.12
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TW Schwars
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General reimbursement
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101.90
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Sign on Ltd
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Signs maintenance
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120.75
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NZ Forest Managers
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General maintenance
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28.75
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Impel Ltd
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labour
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833.75
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Mcfarlane Contracting
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labour
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1,573.78
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Streetsmart 20X
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labour
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1,971.67
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Streetsmart 20X
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labour
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574.42
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Streetsmart 20X
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labour
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558.90
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Total
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26,343.96
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Receipts
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Half Marathon
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Event
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7,245.00
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IRD
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GST Refund
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3,500.00
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Event Fee
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230.00
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Taupo MTB Club
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Track Maintenance Fee
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10.00
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Event Promotions
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Event Maintenance
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3,852.50
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TDC
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Funding agreement
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14,375.00
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Taupo MTB Club
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Event and Maintenance fee
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412.44
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Gordons
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Maps
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100.00
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IRD
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GST Refund
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491.91
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Ground Effect
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Chainsaws (slushfund)
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1,000.00
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Destination Great Lake Taupo
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Maps
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2,300.00
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Gordons
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Maps
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100.00
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Westpac
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Interest
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27.64
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Total
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33,644.49
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Moved by Karyn/2nd Thomas
MANAGER’S REPORT:
Lots of trees down during the Huka race. Calling it off was the right thing. Branch hit a person on Tank Stand.
GREAT LAKE TRAIL:
3.4km done. Over budget on boardwalk, but expecting to be able to claim that from government. Everyone enjoying the photos, so keep them coming.
URBAN JUNGLE:
Pete Boomen is losing momentum with his Cycle Active Taupo. He has suggested that BT or TDC buy the bikes and trailer and run the programme. Probably more a TDC thing.
Spa Park Dirt Jumps and Trials idea gaining momentum. Getting the guys organised. Cath and Shorty helping.
WAIRAKEI: (7 wise men and 1 wise woman)
Resolution required to build a second tunnel at the carpark at Craters. Moved Pete. 2nd Shorty. All in favour. Julie to ask her man about ideas for the tunnel. Needs to be 2.2m high and 6m long.
Plans and costings are ongoing for toilets.
MEDIA/PROMOTION/WEBSITE:
Framework has been started. Important to be able to transfer content. Media Chimp for newsletters. Need to stick to $5,000 budget. Tie in with rebranding and GLT and maps. Timeframe for completion 1 Feb 2012.
FUNDING/PROJECTS:
Tunnel, as per Wairakei.
NEWSLETTER: Looking at better system on website.
GENERAL BUSINESS:
New DoC building behind Wai Ora House in Motutaiko Street and an office for Bike Taupo being provided!
Ride Centre idea needs to be discussed, as it can tie in with new DoC building. 7pm Scenic Cellars Wed 21 December.
Meeting Closed: 9.40pm
Next Meeting: EW Tuesday 17 January 2012 @ 7.30pm.
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Dates
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Ride Centre Meeting 7pm Wed 21 December Scenic Cellars
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Signed as a true and correct record
_________________________________ Date: ___________
Thomas Schwarz (Bike Taupo Chairman)
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