PRESENT: Pete Masters; Jonty Garlick; Gerry Dance; Lisa Rowland; Thomas Schwarz.

APOLOGIES: John Taylor; Richard Balm; Bruce Jefferies

CONFIRMATION OF PREVIOUS MINUTES:  Committee agreed that minutes of 9 March 2005 were a true and correct record.  Accepted by Jonty/Thomas

MATTERS ARISING:

1.       Router Art account  Pete checked this out and it has been reduced and a future price confirmed per sign. 

2.       Newsletter  - completed and sent out to members 

3.       Letter to Editor   - a response re GL Walkway was done by Bruce. 

4.       Sponsorship page on website - ongoing (Thomas) 

5.       Review of Insurance incl. tools  - Malcolm Flowers provided best quote so will go with them.  It works out to be uneconomic to insurance chainsaws and scrub-bars. 

6.       Constitution changes   - liaison with Alan Vane is ongoing (Pete) 

7.       Cycle strategy workshop notification   - completed - notification sent out to all members. 

INCOMING/OUTGOING CORRESPONDENCE:

Incoming:

1.       1 April 2005 - Transit - State Highway 1 culverts

2.       5 April 2005 - Land Information - Official Recreation Permit - Wairakei Forest

3.       14 April 2005 - TDC - summary of submissions - Tongariro North Domain

4.       14 April 2005 - Malcolm Flowers - Liability insurance policy.

5.       14 April 2005 - Mountain Bike Club - enclosing Bikewise Kids Jam proceeds

Outgoing:

1.       5 April 2005  - Groundeffect - acknowledgment of receipt of $1,000

2.       20 April 2005 - Mountain Bike club - acknowledgment of receipt $900.00

Accepted by Pete/Gerry

TREASURERS REPORT: Account Balance $13,742.33 (not including outstanding/new accounts and monies to be banked).

Accounts for approval:

1.       Malcolm Flowers - insurance premium $731.25

2.       Lake Hire - $400.00

3.       McFarlane - $1,003.65

4.       Crown - $607.50 (can now be paid as Agreement document received)

It appears that $530 (sign installation re road safety campaign) has been paid twice to Council.  Gerry will check this out with TDC accounts and arrange a refund if necessary. 

To make it easier for the Treasurer once an account for payment is received by post the following will occur:

•          Secretary will pass to the person leading the particular project.

•          That person will sign it off (write on account) together with labelling project its for.

•          They will then pass to Treasurer for payment.

Income on maps is good.  Made about $1,000 so far.

Accepted:  Lisa/Thomas

SUBCOMMITTEE REPORTS:

Media and Promotion:

1.       Newsletter went out in March.  Lisa to continue preparing newsletters every two months. Next one due to go out in May.  

2.       Letters to the Editor have featured on the Lions Walk and road safety. 

Website/Membership:

1.       Next newsletter to include bit to encourage people to sign on promoting why they should ie. They�ll be able to submit news items etc. 

TDC Cycle Strategy Team

1.       Cycle Strategy workshop went well though numbers of public attendance were low.  Gerry published the outcomes on the BT website.  The maps are being put into the computer and will be available shortly.  The new draft Cycling and Walking Strategy document will be ready for TDC internal distribution in 2 weeks.  Will be available for public submission on 18 July 2005.

2.       Warwick Hall and Scott Lee of DLT are keen to prepare a proposal promoting cycling and mountainbiking in Taupo for tourism.  They have a copy of the APR study done in 2002.  Looking at promoting families.   They are currently securing funding and will work with Bike Taupo.

3.       TDC is still to revisit the signage at Spa Park promoting the Rotary Ride.  People are not getting to the track entrance easily.  The main sign will be moved to the carpark  and the entrance changed by realigning the track directly from Spa Park winding it down to the dirt road and on to the Rotary Ride.

4.       TDC has reserve land off Huka Falls Road down towards the river but it quite close to houses.  Residents are against it being made into a residential path.  But it could happen in the future.  This path would give access to pedestrians and cycles down to the river back to town cutting out having to use the path down state highway one.  Its currently overgrown and around one third of it is accessible.

5.       Lions Walk is to have 3 new signs promoting share with care cycles and pedestrians put in place.  Further chicanes will go in narrow and blind areas.  Other options were discussed like putting white lines down the middle of the path.  In other districts/countries people tend to stay on ‘their’ side.

Submissions:

1.       Nothing to report.   

Funding:

1.       $900 received as a donation as a result of volunteer work at the Bikewise Jam at Wairakei. 

Road Safety Campaign:

1.       Campaign is now completed and Lisa is shortly to finalise a report (awaiting final accounts).   

2.       Closer to the launch of next seasons relaunch we will look closer at the wording on the core flute signs as comments were received that the length was not 1.5m and was confusing.  Options are to say ‘this is not 1.5m give us a bit more!’ 

Maintenance:

1.       Craig has currently spent 1 day on the Rotary Ride and 3 days at Wairakei. 

.

Wairakei Forest Park 

1.       Tracks are still being built.  Received around $4,000 from the Mountain Bike Club ($1,500 spent so far).   

2.       New two way track to be put in from the junction gate (near Walters Wiggles and Young Pines) leading straight into Young Pines.  This will cut out the dirt road bit. 

3.       Groundeffect Grinder has been extended to link into the Buzzards.  Again cuts out the road part. 

4.       Underpass to be put in from car park leading onto a new track which will become the start of the Corkscrew.  This will eliminate horses/bikes crossing paths. 

5.       Rotary Ride�s new downhill to be continued around hill to Acacia trees to alleviate the blind exit.  Also on Rotary Ride we are looking at changing the track through the young pine trees on Landcorp block, making it more winding.  Huka end of the track will receive some more matting over the muddy parts. 

6.       The old Hansel/Gretal block to be reopened with new tracks to go in. 

Acacia Bay to Kinloch Track

1.       There�s been a months delay in lodging consent. 

2.       Rotary Club has approved purchase of a quad/trailer. 

3.       Still ticking along everyone is happy with process to date. 

GENERAL BUSINESS:

Rotary Club - funding opportunities

1.        Everyone agreed that another option for Rotary club is to open up the gully land around Town to provide more off road recreational paths, benefiting all sectors of the community.  Lisa to look at approaching Rotary club with alternate options. 

Meeting closed 9:09pm.

NEXT MEETING: Wednesday 1^st June 2005 7pm,  OK Computer Board Room, The White House, Paora Hape Street  (or such other venue as advised)